Medical Office Administrative Specialist

NYU Langone Health; New York (NY); On-site; USD 53,000 - 92,000; Full time

Job summary

NYU Langone Health is seeking an Administrative Assistant for NYU Grossman School of Medicine in New York, NY. The role provides a wide range of administrative support, maintains calendars, prepares reports, processes travel and expenses, and supports leadership and staff across the unit.

The successful candidate will have an Associate's degree, at least three years of related experience, strong MS Office skills (Word, Excel, Access), excellent communication, and the ability to manage multiple

Qualifications

• Associate's degree in a related field.
• Minimum of three years of related administrative experience.
• Proficient in Microsoft Office Word, Excel, and Access.
• Ability to develop moderately sophisticated spreadsheets and routine procedures.
• Strong verbal and written communication skills; attention to detail.
• Able to type at least 50 net words per minute and multitask effectively.

Responsibilities

• Coordinate and maintain calendars for unit leadership and staff.
• Provide wide-ranging administrative support (reports, databases, travel/expense processing).
• Assist in onboarding of new staff and physicians; act as primary contact for administrative issues.
• Prepare letters, memos, and reports; follow up to ensure timely completion.
• Support leadership in problem solving and project coordination to improve services.
• Review data and summarize findings; maintain departmental files and reports.

Skills

Strong communication

Multitasking

Time management

Typing (50 WPM)

Education

Associate's degree

Tools

MS Office

Job description

NYU Langone Health is seeking an Administrative Assistant for NYU Grossman School of Medicine in New York, NY. The role provides a wide range of administrative support, maintains calendars, prepares reports, processes travel and expenses, and supports leadership and staff across the unit.

The successful candidate will have an Associate's degree, at least three years of related experience, strong MS Office skills (Word, Excel, Access), excellent communication, and the ability to manage multiple