Administrative Assistant - Records & Office Support

Texas A&M International; San Angelo (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Texas Department of Public Safety is seeking an Administrative Assistant for the Texas Highway Patrol. The role performs complex clerical support, maintains records, manages correspondence, and supports staff with reports and filing systems.

The position requires a High School Diploma or equivalent and at least one year of clerical experience. Proficiency with Microsoft Office and strong organizational skills are essential for success.

Qualifications

• Education: High School Diploma or equivalent.
• Experience: Minimum of one year of general clerical work.
• Substitution: 1 year education may substitute for each year of experience.
• Licensure: If driving is required, must possess a valid driver license.
• Regulatory knowledge: Working knowledge of TXDPS policies and procedures.
• Interpersonal skills: Poise, tact, diplomacy and professional relationships.
• Organizational skills: Able to prioritize in a multi-demand environment.
• Technology: Proficient with Microsoft Office Suite and able to learn new software.
• Confidentiality: Handle sensitive information.
• Safety: Able to work safely and comply with standards.

Responsibilities

• Answer and route phone calls, take messages, greet and direct visitors.
• Maintain records on crash reports, firearms qualifications and district personnel.
• Assist staff with correspondence, reports, logs, records, and other related documents.
• Prepare and edit various reports, letters, memos and vouchers.
• Process crash report sales, including collection of fees and bank deposits.
• Arrange the purchasing of new uniforms and turning in of old uniforms.
• Order and maintain inventory of office supplies.
• Maintain case reports for staff, including jail receipts and property inventory.
• Receive, sort and distribute incoming mail and packages.
• Schedule meetings, events and activities.
• May process open records requests and/or obtain statistical data.
• May reconcile gasoline receipts; order and receive fuel; and submit reports.
• May act as a Notary.
• May be required to take deposits to bank.
• Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
• Perform other duties as assigned.

Skills

Phone etiquette

Records management

Notary

Organizational skills

Communication

MS Office

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Texas Department of Public Safety is seeking an Administrative Assistant for the Texas Highway Patrol. The role performs complex clerical support, maintains records, manages correspondence, and supports staff with reports and filing systems.

The position requires a High School Diploma or equivalent and at least one year of clerical experience. Proficiency with Microsoft Office and strong organizational skills are essential for success.