Administrative Assistant & Records Coordinator

Confederated Tribes and Bands of the Yakama Nation; Washington (District of Columbia); On-site; USD 22,000 - 23,000; Full time

Job summary

The Confederated Tribes and Bands of the Yakama Nation invites applications for an Administrative Assistant in Nak Nu We Sha within the Department of Human Services. The role involves handling confidential electronic records for NNWS/Kinship, processing documents, and supporting staff with day-to-day clerical tasks.

The position requires strong computer skills, knowledge of privacy regulations, and the ability to maintain confidentiality while coordinating with staff and external agencies.

Qualifications

• High School Diploma or GED.
• Two years work experience as an Office Assistant V or Bookkeeper III.
• Pass pre-employment drug test.
• Pass pre-employment criminal background check.
• Notary license or ability to obtain within 30 days.
• Valid Washington State Driver's License with ability to obtain Yakama Nation Driving permit.
• Valid First Aid/CPR card or ability to obtain within 6 months of hire.
• Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.

Responsibilities

• Set up and initiate extensive electronic confidential record management system for NNWS files/Kinship Files.
• Follow procedures and guidelines for disposition of confidential files.
• Prepare documents accurately with staff assistance.
• Support supervisor and staff with clerical tasks and workflow processing.
• Answer phones, greet visitors, and provide professional information.
• May require overtime hours.

Skills

Privacy Act requirements

English grammar, punctuation, spelling

Filing principles

Indian Child Welfare Act

General administrative policies

Computer literacy

Effective communication

Relationship management

Education

High School Diploma or GED

Notary license or ability to obtain within 30 days

Washington State Driver's License

First Aid/CPR certificate or ability to obtain

Tools

Isolved

Financial software

Database management system

Job description

The Confederated Tribes and Bands of the Yakama Nation invites applications for an Administrative Assistant in Nak Nu We Sha within the Department of Human Services. The role involves handling confidential electronic records for NNWS/Kinship, processing documents, and supporting staff with day-to-day clerical tasks.

The position requires strong computer skills, knowledge of privacy regulations, and the ability to maintain confidentiality while coordinating with staff and external agencies.