Administrative Assistant-NNWS

Confederated Tribes and Bands of the Yakama Nation; Washington (District of Columbia); On-site; USD 22,000 - 23,000; Full time

Job summary

The Confederated Tribes and Bands of the Yakama Nation invites applications for an Administrative Assistant in Nak Nu We Sha within the Department of Human Services. The role involves handling confidential electronic records for NNWS/Kinship, processing documents, and supporting staff with day-to-day clerical tasks.

The position requires strong computer skills, knowledge of privacy regulations, and the ability to maintain confidentiality while coordinating with staff and external agencies.

Qualifications

• High School Diploma or GED.
• Two years work experience as an Office Assistant V or Bookkeeper III.
• Pass pre-employment drug test.
• Pass pre-employment criminal background check.
• Notary license or ability to obtain within 30 days.
• Valid Washington State Driver's License with ability to obtain Yakama Nation Driving permit.
• Valid First Aid/CPR card or ability to obtain within 6 months of hire.
• Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.

Responsibilities

• Set up and initiate extensive electronic confidential record management system for NNWS files/Kinship Files.
• Follow procedures and guidelines for disposition of confidential files.
• Prepare documents accurately with staff assistance.
• Support supervisor and staff with clerical tasks and workflow processing.
• Answer phones, greet visitors, and provide professional information.
• May require overtime hours.

Skills

Privacy Act requirements

English grammar, punctuation, spelling

Filing principles

Indian Child Welfare Act

General administrative policies

Computer literacy

Effective communication

Relationship management

Education

High School Diploma or GED

Notary license or ability to obtain within 30 days

Washington State Driver's License

First Aid/CPR certificate or ability to obtain

Tools

Isolved

Financial software

Database management system

Job description

Job Description

Announcement #2026-151Issue Date:10-06-26Closing Date:10-13-26

Administrative Assistant

Nak Nu We Sha

Department of Human Services

Hourly Wage: $15.74-$17.72/Regular/Full -Time

Administrative Assistant performs a variety of technical administrative office support work for the Yakama Nation Nak Nu We Sha (NNWS)/Kinship program. Responsible to set up and initiate extensive electronic confidential record management system for NNWS files/Kinship Files. Follow programs procedures and guideline in the disposition of confidential files. Works with all staff to ensure accurate preparation of documents. Administrative Assistant answers directs or forward general phone inquiries using a professional and courteous manner. Replies to general information requests with accurate information. Greets visitors to organization in a professional and friendly manner. Ensures the efficient day-to-day operation of the office by providing clerical office support with processing and organizing work flow. Provide assistance with preparing casework document and client files. Supports the work of supervisor/management and other staff. The Administrative Assistant may be required to work some overtime hours if necessary.

Knowledge, Skills and Abilities

• Knowledge of Yakama tribal Culture and Traditions.
• Knowledge and understanding of Privacy Act requirements.
• Knowledge of principles and practices of English grammar, punctuation and spelling.
• Knowledge of filing principles and procedures; file information alphabetically, numerically and chronologically.
• Knowledge of Indian Child Welfare Act.
• Knowledge of Washington State Department of children, Youth & Family Services.
• Knowledge of Yakama Nation Personnel Policy Manual, Finance Manual and Purchasing Manual.
• Knowledge of general administrative policies, procedures and practices of the Yakama Nation and federal government, including some record keeping.
• Ability to demonstrate computer literacy in using standard office equipment and business software.
• Ability to communicate effectively both orally and in writing.
• Ability to apply extensive or obscure guidelines to a wide variety of work situations.
• Ability to establish and maintain effective working relationships with the public, clientele, and/or tribal and state agencies.
• Ability to establish and maintain effective working relationships with management, staff, clientele and/or tribal and state agencies to ensure a positive business environment.
• Ability to use Isolved for processing timekeeping and bookkeeping.
• Ability to establish and maintain effective working relationship with other department staff, supervisors/managers, elected officials and the general public.
• Ability to work in financial software system and data base management system.
• Ability to demonstrate dependable work attendance.
• Ability to work independently and productively with minimal supervision.
• Ability to multi-task and prioritize work assignments to meet daily needs of program.
• Ability to conduct research and provide assistance in preparation for program events relative to the mission of program.

Minimum Requirements

• High School Diploma or GED.
• Two years work experience as an Office Assistant V or Bookkeeper III.
• Required to pass pre-employment drug test.
• Required to pass pre-employment criminal background check.
• Must maintain strict confidentiality.
• Must have Notary license or ability to obtain within 30 days of hire.
• Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Driving permit.
• Must possess a valid First Aid/CPR card or ability to obtain one within 6 months of hire.
• Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.