Administrative Assistant / Receptionist

Withum; New York (NY); On-site; USD 45,000 - 55,000; Part time

Benefits offered by this job

Competitive benefits package

Bonus program

Job summary

Withum is seeking a part-time Administrative Assistant/Receptionist for our New York City office, on-site three days a week (Tuesday, Wednesday, Thursday) from 8:30 to 5:30 PM ET. You will greet visitors, answer calls, manage mail, and help maintain office spaces while supporting client service professionals under the Partner-In-Charge.

The role emphasizes strong communication, organization, and teamwork in a professional services environment.

Qualifications

• 1 year of administrative experience preferred.
• 1–2 years in a professional services environment preferred.
• Advanced MS Office skills are required.
• Strong verbal and written communication skills are essential.
• High attention to detail and excellent organizational abilities.

Responsibilities

• Answer and screen phone calls.
• Meet and greet clients and visitors.
• Handle incoming mail and arrange courier pick-ups.
• Maintain communal spaces, conference areas, and kitchen.
• Assist with meal ordering during peak periods.
• Replenish office and kitchen supplies as needed.

Skills

MS Office

Strong communication

Time management

Organizational skills

Tools

Office administration tools

Job description

**Job Description:**We are looking for a Part-Time Administrative Assistant / Receptionist on site three days per week T/W/Th – from 8:30-5:30pm ET. This person will be responsible for handing the day-to-day office needs for our New York City office. These duties include a variety of responsibilities such as interacting with employees, visitors, and vendors. The Receptionist will work under the direction of the Partner-In-Charge to support the needs of the client service professionals. Withum’s brand is a reflection of our people, our culture and our strength. Withum has become synonymous with teamwork and client service excellence. The cornerstone of our success can truly be accredited to the dedicated professionals who work here every day, whose mission is to help our clients grow and thrive - to be in a position of strength. But our commitment goes beyond our clients as we continue to live the Withum Way, promoting personal and professional growth for all team members, clients, and surrounding communities. **How You’ll Spend Your Time:** * Answering and screening phone calls appropriately* Meeting and greeting clients* Handling incoming mail for the office as well as arranging for pick-up of: UPS, FedEx, and other couriers as requested/needed; maintaining postage machine -- system updates, etc.* Maintaining communal spaces, conference area, kitchen, etc.* Assisting with meal ordering for busy season* Replenishing office/kitchen supplies when needed* Responsibilities include but are not limited to the items listed above **The Kinds of People We Want to Talk to Have Many of The Following**: * 1 year of administrative experience, preferred* 1-2 years experience in a professional services work environment, preferred* Advanced Microsoft Office skills* Strong communication skills, both verbal and written* High attention to detail, time management skills* Excellent organizational skills with an ability to think proactively and prioritize work* Desire and ability to work in a team environment **Physical Requirements:** * Lift/carry up to 10 lbs.* To Kneel, reach over shoulder or head, use step stool to place wall postings The compensation for this position is $50,000. In addition to the base compensation, Withum offers a competitive benefits package and bonus program (for eligible roles) based on individual and firm performance. Final offer amounts are based on multiple factors such as the specific role, hiring location, as well as the individual’s skills, experience and qualifications. For additional information on our benefits, visit our website at https://www.withum.com/careers/.