Administrative Assistant

Withum; Virginia; Hybrid; USD 48,000 - 60,000; Full time

Job summary

Withum is seeking a Full-Time Administrative Assistant to support our Columbia, MD and Tysons Corner VA offices, with travel between locations as needed. This role provides administrative support to partners and audit and tax teams, requiring office presence three days per week.

You’ll prepare engagement letters, proofread documents, manage filing, and coordinate meetings and events. Ideal candidates will have a high school diploma, strong Word/Outlook/Excel skills, fast typing, and experience

Qualifications

• High school diploma or equivalent required.
• Ability to type at least 55 wpm and develop proficiency in proprietary software.

Responsibilities

• Prepare engagement letters and business correspondence.
• Prepare, format, and proofread presentation documents for accuracy.
• Manage filing systems, faxing, scanning, copying, and document prep.
• Answer calls and route to appropriate staff; address inquiries.
• Coordinate conference calls and in-house meetings with clients.
• Order supplies and meals for events and meetings; organize them.
• Process mail and deliveries; support special projects.

Skills

Microsoft Word

Microsoft Outlook

Microsoft Excel

Typing 55 wpm

Education

High school diploma

Tools

XCM

GoSystems

Job description

**Job Description:**Withum is seeking a **Full-Time Administrative Assistant** to support our **Columbia, MD, and Tysons Corner VA offices, traveling between locations as needed**. This role provides administrative support to the firm’s partners and audit and tax teams, using independent judgment to manage general office functions and help the administrative team complete projects accurately, efficiently, and on time. The position requires working in the office three days per week. Withum’s brand is a reflection of our people, our culture and our strength. Withum has become synonymous with teamwork and client service excellence. The cornerstone of our success can truly be accredited to the dedicated professionals who work here every day, whose mission is to help our clients grow and thrive - to be in a position of strength. But our commitment goes beyond our clients as we continue to live the Withum Way, promoting personal and professional growth for all team members, clients, and surrounding communities. **How You’ll Spend Your time:** * Preparing engagement letters and business correspondence.* Preparing, formatting, and proof-reading presentation documents for accuracy.* Managing information, filing systems, faxing, scanning, copying, document prep.* Answering phone calls and transferring to appropriate staff members, answering questions, or addressing caller concerns.* Coordinating conference call and in-house meetings with clients.* Ordering supplies and organizing them.* Ordering meals for events and meetings.* Processing mail and deliveries.* Working on special projects.* Climbing or reaching.* Occasional lifting of boxes or other office supplies that do not exceed 20lbs. **The Kinds of People We Want to Talk to Have Many of The Following:** * High school diploma* Must process excellent Word, Outlook and Excel skills and ability to quickly learn proprietary software* XCM, GoSystems, or experience with other tax software preferred* Strong verbal and written communication skills* Ability to type at least 55 wpm* Prior experience is a plus* Ideal candidates must be highly motivated, possess a high level of professionalism, be organized and detail oriented with excellent communication and interpersonal skills The compensation for this position ranges from $50,000 - $60,000. In addition to the base compensation, Withum offers a competitive benefits package and bonus program (for eligible roles) based on individual and firm performance. Final offer amounts are based on multiple factors such as the specific role, hiring location, as well as the individual’s skills, experience and qualifications. For additional information on our benefits, visit our website at https://www.withum.com/careers/.