Receptionist / Administrative Assistant

Withum; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Withum is seeking an Administrative Assistant / Receptionist to work on-site in our Houston, TX office. The role runs five days a week, 7:30 am to 4:30 pm, and pays $20–$25 per hour.

Responsibilities include greeting clients, screening calls, handling mail, and supporting office needs under the Office Manager. Ideal candidates have at least 1 year of administrative experience, strong MS Office skills, excellent communication, and the ability to multitask in a professional services environment.

Qualifications

• 1 year of administrative experience, preferred.
• 1-2 years in a professional services tax/audit work environment, preferred.
• Advanced Microsoft Office skills.
• Strong communication skills, both verbal and written.
• High attention to detail and strong time management skills.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Desire and ability to work in a team environment.

Responsibilities

• Answering and screening phone calls appropriately.
• Meeting and greeting clients.
• Handling incoming mail for the office and arranging courier pickups.
• Maintaining communal spaces, conference area, kitchen, etc.
• Assisting with meal ordering for busy season.
• Replenishing office/kitchen supplies when needed.
• Working in Microsoft Word and Excel.

Skills

Administrative experience

Microsoft Office

Communication skills

Time management

Organizational skills

Team player

Tools

Microsoft Word

Microsoft Excel

Job description

Withum is a place where talent thrives - where who you are matters. It’s a place of endless opportunities for growth. A place where entrepreneurial energy plus inclusive teamwork equals exponential results.
Explore different industries. Learn new skills. Connect with our diverse teams of professionals to gain insight into the career you envision. Your Career Starts with You.

Experience the Transformative Power of Withum Plus You - that’s the Power in the Plus!

Job Description

We are looking for an Administrative Assistant / Receptionist to work on-site full-time, five days per week, Monday through Friday, from 7:30 am to 4:30 pm at the rate of $20-$25 an hour. This person will be responsible for handling the day-to-day office needs for our Houston, Texas office. These duties include a variety of responsibilities, such as interacting with employees, visitors, and vendors. This person will work under the direction of the Office Manager to support the needs of the client service professionals.
Withum’s brand is a reflection of our people, our culture, and our strength. Withum has become synonymous with teamwork and client service excellence. Withum’s mission is to help our clients grow and thrive—to be in a position of strength. But our commitment goes beyond our clients, as we continue to live the Withum Way, promoting personal and professional growth for all team members, clients, and surrounding communities.

How You’ll Spend Your Time

• Answering and screening phone calls appropriately
• Meeting and greeting clients
• Handling incoming mail for the office, as well as arranging pick-up for UPS, FedEx, and other couriers as requested/needed; maintaining postage machine system updates, etc.
• Maintaining communal spaces, conference area, kitchen, etc.
• Assisting with meal ordering for busy season
• Replenishing office/kitchen supplies when needed
• Responsibilities include but are not limited to the items listed above
• Working in Microsoft Word and Excel

The Kinds of People We Want to Talk to Have Many of the Following:

• 1 year of administrative experience, preferred
• 1-2 years of experience in a professional services tax/audit work environment, preferred
• Advanced Microsoft Office skills
• Strong communication skills, both verbal and written
• High attention to detail and strong time management skills
• Excellent organizational skills with an ability to think proactively and prioritize work
• Desire and ability to work in a team environment

Physical Requirements

• Lift/carry up to 10 lbs.
• Kneel, reach over shoulder or head, use step stool to place wall postings

WithumSmith+Brown, PC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, (including pregnancy), genetic information, marital status, domestic partnership status, familial status, affectional or sexual orientation, gender identity, citizenship status, national origin, disability or handicap, veteran status, weight, height, or any other classification protected by federal, state, or local law.