Administrative Assistant / Receptionist

WithumSmith+Brown PC; New York (NY); On-site; USD 45,000 - 55,000; Part time

Job summary

WithumSmith+Brown PC in New York City is seeking a Part-Time Administrative Assistant / Receptionist to support our NYC office three days per week (T/W/Th) from 8:30-5:30pm ET. You will greet clients, screen calls, and manage mail and courier tasks under the Partner-In-Charge's guidance.

In this role you will maintain shared spaces, assist with meal ordering during peak seasons, and ensure supplies are stocked. A professional, detail-oriented team player with strong MS Office skills is ideal.

Qualifications

• 1 year of administrative experience, preferred
• Proficiency with MS Office
• Strong communication skills, both verbal and written
• Excellent organizational skills with high attention to detail
• Desire and ability to work in a collaborative team environment

Responsibilities

• Answering and screening phone calls
• Meeting and greeting clients
• Handling incoming mail and arranging couriers (UPS, FedEx, etc.)
• Maintaining communal spaces, conference areas, and kitchen
• Assisting with meal ordering for busy season
• Replenishing office supplies as needed

Skills

Microsoft Office

Communication skills

Attention to detail

Organizational skills

Teamwork

Job description

Withum is a place where talent thrives - where who you are matters. It’s a place of endless opportunities for growth. A place where entrepreneurial energy plus inclusive teamwork equals exponential results. Explore different industries. Learn new skills. Connect with our diverse teams of professionals to gain insight into the career you envision. Your Career Starts with You. Experience the Transformative Power of Withum Plus You - that’s the Power in the Plus!

Job Description: We are looking for a Part-Time Administrative Assistant / Receptionist on site three days per week T/W/Th – from 8:30-5:30pm ET. This person will be responsible for handling the day-to-day office needs for our New York City office. These duties include a variety of responsibilities such as interacting with employees, visitors, and vendors. The Receptionist will work under the direction of the Partner-In-Charge to support the needs of the client service professionals. Withum’s brand is a reflection of our people, our culture and our strength. Withum has become synonymous with teamwork and client service excellence. The cornerstone of our success can truly be accredited to the dedicated professionals who work here every day, whose mission is to help our clients grow and thrive - to be in a position of strength. But our commitment goes beyond our clients as we continue to live the Withum Way, promoting personal and professional growth for all team members, clients, and surrounding communities.

How You’ll Spend Your Time

• Answering and screening phone calls appropriately
• Meeting and greeting clients
• Handling incoming mail for the office as well as arranging for pick-up of: UPS, FedEx, and other couriers as requested/needed; maintaining postage machine -- system updates, etc.
• Maintaining communal spaces, conference area, kitchen, etc.
• Assisting with meal ordering for busy season
• Replenishing office/kitchen supplies when needed

Responsibilities include but are not limited to the items listed above.

Qualifications

• 1 year of administrative experience, preferred 1-2 years experience in a professional services work environment, preferred
• Advanced Microsoft Office skills
• Strong communication skills, both verbal and written
• High attention to detail, time management skills
• Excellent organizational skills with an ability to think proactively and prioritize work
• Desire and ability to work in a team environment

Physical Requirements

Lift/carry up to 10 lbs. To Kneel, reach over shoulder or head, use step stool to place wall postings.

Compensation and Benefits

The compensation for this position is $50,000. In addition to the base compensation, Withum offers a competitive benefits package and bonus program (for eligible roles) based on individual and firm performance. Final offer amounts are based on multiple factors such as the specific role, hiring location, as well as the individual’s skills, experience and qualifications. For additional information on our benefits, visit our website at https://www.withum.com/careers/.

Equal Opportunity and Diversity Statement

WithumSmith+Brown, PC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, (including pregnancy), genetic information, marital status, domestic partnership status, familial status, affectional or sexual orientation, gender identity, citizenship status, national origin, disability or handicap, veteran status, weight, height, or any other classification protected by federal, state, or local law.

The Withum Way We believe that knowing who you are comes from knowing what you stand for. At Withum, we stand for doing things The Withum Way. This unique philosophy and culture, built on integrity, trust and transparency, give us the power to create immense opportunities for our clients, team members and communities.

Accommodation Statement

If you require a reasonable accommodation to search for a position, complete an application, participate in the interview process, or otherwise engage in any part of the hiring process due to a disability, please contact us for assistance. We will work with qualified individuals to provide reasonable accommodations in accordance with applicable laws and our commitment to an inclusive workplace.