Administrative Assistant/Receptionist

BJBE; Deerfield (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

BJBE in Deerfield, IL is seeking an administrative professional to manage calendars, prioritize inquiries, draft letters, collect information, and coordinate day-to-day operations for a fast-paced community organization.

The ideal candidate is a proactive self-starter with outstanding organization, exceptional written and verbal communication, proficiency in Microsoft Office and Google Suite, experience with data management software or a CRM, and 3–5+ years of relevant experience.

Qualifications

• Administrative support experience in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks with attention to detail.

Responsibilities

• Provide timely and accurate administrative support including calendar management, prioritizing inquiries, and coordinating meetings.
• Answer phones and greet visitors with a friendly customer service approach.
• Draft letters and documents accurately, collect and analyze information, and support day-to-day operations.
• Ensure the integrity of the community calendar and maintain confidentiality.

Skills

Calendar management

Customer service

Time management

Written communication

Multitasking

Tools

Microsoft Office

Google Suite

CRM system

Job description

Job Requirements

Provides timely and accurate administrative support including: calendar management, prioritizing inquiries and requests, troubleshooting conflicts with little guidance, accurately drafting letters and documents, collecting and analyzing information, initiating meetings and making recommendations to ensure a smooth day-to-day operation.
Answer phones and greet visitors with a friendly customer service approach.
Proactive self-starter who is flexible, organized and extremely, adept at multi tasking while working in a fast-paced, constantly evolving work environment.
Brings ingenuity, flexibility, warmth, grace under pressure, and exceptional interpersonal skills; able to effectively interface with our staff and community.
Highly emotionally intelligent; must intuitively understand professional boundaries , discretion, and confidentiality.
Ensures the integrity of the community calendar relating to all programs and events, in coordination with other staff.
Ability to implement and oversee systems with meticulous attention to detail; ability to work independently; resourceful and takes initiative even when given minimal direction.
Ready to reprioritize at a moment’s notice, when there is an emergency or issue that needs your full attention.
Detail-oriented with excellent organization and time management skills, as well as an instinct for troubleshooting and problem solving.
Excellent written and verbal skills
Expert level proficiency in Microsoft office and Google Suite and experience with data management software, and / or a CRM system preferred; must be computer savvy and possess the ability to learn new programs quickly.
3-5+ years experience preferred.

Detail-oriented with excellent organization and time management skills, as well as an instinct for troubleshooting and problem solving.
Excellent written and verbal skills
Expert level proficiency in Microsoft office and Google Suite and experience with data management software, and / or a CRM system preferred; must be computer savvy and possess the ability to learn new programs quickly.
3-5+ years experience preferred.