Administrative Assistant/Receptionist

Congregation B'nai Jehoshua Beth Elohim (BJBE); Deerfield (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

Congregation B'nai Jehoshua Beth Elohim (BJBE) in Deerfield, IL is seeking an experienced administrative professional to support the executive team and operations. The role focuses on calendar management, correspondence, and proactive daily coordination to ensure smooth operations.

The ideal candidate will have 3–5+ years of experience, strong communication skills, and the ability to handle confidential information with discretion in a fast-paced setting.

Qualifications

• 3–5+ years of administrative experience preferred.
• Strong calendar management and prioritization skills.
• Excellent written and verbal communication; highly organized and detail oriented.

Responsibilities

• Provide timely and accurate administrative support to the professional team.
• Answer phones and greet visitors with a friendly service approach.
• Manage calendars, prioritize inquiries, and coordinate meetings.
• Draft letters and documents with accuracy.
• Maintain community calendar and coordinate with staff.
• Demonstrate discretion and confidentiality.

Skills

Calendar management

Customer service

Interpersonal skills

Organization

Communication skills

Discretion

Problem solving

Multitasking

Tools

Microsoft Office

Google Suite

CRM systems

Data management software

Job description

• Provides timely and accurate administrative support to professional team including: calendar management, prioritizing inquiries and requests, troubleshooting conflicts with little guidance, accurately drafting letters and documents, collecting and analyzing information, initiating meetings and making recommendations to ensure a smooth day-to-day operation.
• Answer phones and greet visitors with a friendly customer service approach.
• Proactive self-starter who is flexible, organized and extremely, adept at multi tasking while working in a fast-paced, constantly evolving work environment.
• Brings ingenuity, flexibility, warmth, grace under pressure, and exceptional interpersonal skills; able to effectively interface with our staff and community.
• Highly emotionally intelligent; must intuitively understand professional boundaries , discretion, and confidentiality.
• Ensures the integrity of the community calendar relating to all programs and events, in coordination with other staff.
• Ability to implement and oversee systems with meticulous attention to detail; ability to work independently; resourceful and takes initiative even when given minimal direction.
• Ready to reprioritize at a moment’s notice, when there is an emergency or issue that needs your full attention.
• Detail-oriented with excellent organization and time management skills, as well as an instinct for troubleshooting and problem solving.
• Excellent written and verbal skills
• Expert level proficiency in Microsoft office and Google Suite and experience with data management software, and / or a CRM system preferred; must be computer savvy and possess the ability to learn new programs quickly.
• 3-5+ years experience preferred.

Reports to: Executive Director

Job type: Full Time (M-Th: 9-5; Friday: 9-4)