Administrative Assistant/Receptionist

Ludlum & KIng, LLC; City of Auburn (NY); On-site; USD 40,000 - 54,000; Full time

Job summary

Ludlum & King, LLC, a local disability law firm in New York, seeks an Administrative Assistant to provide crucial in-office support for attorneys and staff. The role emphasizes client contact, organization, and multitasking in a fast-paced environment.

The ideal candidate is detail-oriented, reliable, and able to manage multiple phone lines and data entry tasks. Prior office experience is preferred; medical knowledge is a plus.

Qualifications

• Strong written and verbal communication skills.
• Team-oriented with a flexible attitude.
• Prior office experience preferred.
• Proficiency with Word, Acrobat, Gmail/Outlook, and Mac.
• Medical knowledge is a plus.

Responsibilities

• Interact professionally and empathetically with clients in person and over the phone
• Answer and manage multiple phone lines
• Scan, upload, and organize documents into digital files
• Process incoming and outgoing mail, emails, and faxes
• Schedule appointments and maintain calendars
• Prepare case files for hearings
• Order and submit medical records
• Pay invoices and prepare routine correspondence
• Monitor and restock office supplies
• Assist with general office upkeep
• Support additional tasks as needed

Skills

Written & verbal communication

Team-oriented

Office experience

Medical knowledge (nice to have)

Tools

Microsoft Word

Adobe Acrobat

Gmail/Outlook

Mac

Job description

We are a local disability law firm seeking a dedicated and compassionate Administrative Assistant to join our team. This is a full-time, in-office position ideal for someone who thrives in a fast-paced environment and is passionate about helping others.

Position Overview:

The Administrative Assistant will provide vital administrative support to attorneys and staff while serving as a key point of contact for clients. The ideal candidate is detail-oriented, organized, and capable of multitasking efficiently while managing multiple phone lines and data entry tasks.

Key Responsibilities:

• Interact professionally and empathetically with clients in person and over the phone
• Answer and manage multiple phone lines
• Scan, upload, and organize documents into digital files
• Process incoming and outgoing mail, emails, and faxes
• Schedule appointments and maintain calendars
• Prepare case files for hearings
• Order and submit medical records
• Pay invoices and prepare routine correspondence
• Monitor and restock office supplies
• Assist with general office upkeep
• Support additional tasks as needed

Qualifications:

• Strong written and verbal communication skills
• Team-oriented with a positive flexible attitude
• Prior office experience preferred
• Medical knowledge is a plus, but not required
• Proficiency in Microsoft Word, Adobe Acrobat, Gmail/Outlook, Mac

Job Details:

Schedule: Monday-Friday, 8 a.m. - 5 p.m.
Location: On-site, local office
Compensation: Pay based on experience