Office Manager/Legal Assistant

Kathleen M Flynn, LLC; Decatur (GA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Parking paid by Employer

Health Insurance after 90 day prob. or

Opportunities for advancement

End of year Bonus

401(k) matching

Job summary

Kathleen M Flynn, LLC is seeking an organized Office Manager/Legal Assistant to oversee daily operations of a busy disability law firm in Decatur, GA. You will supervise a small team, coordinate with three attorneys, and manage calendar and HR tasks to support a fast-paced practice.

Responsibilities include client contact, medical records requests, electronic submissions to SSA/EER, and maintaining compliance with office policies while fostering a positive culture.

Qualifications

• Prior Management experience required with strong leadership skills, exceptional organizational abilities, and a keen attention to detail.
• Excellent team management capabilities to lead and motivate staff effectively.
• Oversee team by fostering a collaborative work environment.
• Strong calendar management abilities to optimize schedules efficiently.

Responsibilities

• Oversee 6 paralegal/legal assistants at a well-known disability law firm.
• Closely work with 3 attorneys in a dynamic disability practice.
• Master Prevail case management system.
• Order Supplies.
• Substantial Client Contact to update files and request medical records on cases.
• Submit evidence electronically to SSA's Electronic Records Express (ERE).
• Contact with staff at the SSA/VA.
• Deal with difficult clients on the phone and walk-ins without appointments.
• Handle HR tasks such as onboarding new employees, maintaining employee records.
• Ensure compliance with office policies and procedures, such as time/attendance policy, while promoting a positive workplace culture.
• Assist owner with screening/interviewing future employees.

Skills

Management experience

Leadership

Organizational skills

Calendar management

Reliability

Self-starter

Education

BA/BS degree

Tools

Prevail case management system

Job description

Job Description

We are seeking a highly organized and proactive Office Manager/Legal Assistant to oversee our team and the daily operations of our fast-paced disability law firm. The ideal candidate will be responsible for ensuring that the office runs smoothly and efficiently, providing support to staff, and managing various administrative tasks.

Job Description for Office Manager/Legal Assistant

• Oversee 6 paralegal/legal assistants at a well-known disability law firm.
• Closely work with 3 attorneys in a dynamic and fast-paced social security disability and veterans service connected benefits practice.
• Master Prevail case management system.
• Order Supplies.
• Substantial Client Contact to update files and request medical records on cases.
• Submit evidence electronically to SSA's Electronic Records Express (ERE).
• Contact with staff at the Social Security Administration/Veterans Administration.
• Deal with difficult clients on the phone and walk-ins without appointments.
• Handle human resources tasks such as onboarding new employees, maintaining employee records.
• Ensure compliance with office policies and procedures, such as time/attendance policy, while promoting a positive workplace culture.
• Assist owner with screening/interviewing future employees.

Qualifications

• Prior Management experience required with strong leadership skills, exceptional organizational abilities, and a keen attention to detail.
• Excellent team management capabilities to lead and motivate staff effectively.
• Oversee team by fostering a collaborative work environment.
• Strong calendar management abilities to optimize schedules efficiently.
• Exceptional organizational skills to manage multiple tasks simultaneously.
• Must be reliable as to time and attendance.
• A self-starter and a quick learner.
• At least 2 years of prior management experience.
• Ability to maintain professionalism while managing diverse office needs.
• BA/BS required.

Benefits

• Parking paid by Employer.
• Health Insurance after 90 day probationary period.
• Opportunities for advancement.
• End of year Bonus.
• 401(k) matching.
• Salary based on experience.

Application Question(s)

• What is your salary range?
• Would you agree to a background check?
• Have you ever committed a felony?
• Are you authorized to work in the US?