Administrative Assistant-QU551301

ICL; New York (NY); In loco; USD 23.000 - 32.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health benefits

403(b) retirement plan

Paid time off

Employee wellness programs

Tuition assistance

Commuter benefits

Discount programs

Descrizione del lavoro

Quality Inn in Long Island City, NY is seeking an Administrative Assistant to handle front-desk duties, scheduling, data entry and office support. The position is full-time, on-site, with standard business hours and a compensation rate of $19.81 per hour.

Responsibilities include answering calls, greeting residents and visitors, document creation in Microsoft Office, and maintaining filing systems. Benefits include health plans, retirement plan, PTO and professional development opportunities.

Competenze

• Education: High school diploma
• Experience: Two years experience, preferably in a medical office or health care environment
• Work Eligibility: Must be authorized to work in the U.S.

Mansioni

• Answer telephones and transfer calls to appropriate staff members.
• Meet and greet new residents and visitors.
• Create and modify documents or enter data using Microsoft Office and other company software.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing systems.
• Sign for and distribute UPS, FedEx, and DHL packages.
• Coordinate and maintain records for staff office space, phones, parking, and facility keys.
• Set up and coordinate meetings and conferences.
• Collect and maintain PC inventory.
• Support staff with assigned project-based work.
• Provide office orientation for new employees.
• Arrange accommodations and food services for facility visitors when assigned.
• Comply with attendance and timekeeping requirements and report regularly to work.
• Attend regularly scheduled staff meetings, supervision sessions, and training and development activities.
• Promote compliance with applicable laws, regulations, and agency policies.
• Perform other job-related duties as assigned.

Conoscenze

Microsoft Office

Data entry

Reception

Scheduling

Telephone etiquette

Formazione

High school diploma

Descrizione del lavoro

Quality Inn
30-03 40th Ave
Long Island City, NY 11101, USA

• On-site
• Rate : $19.81 USD per hour
• Full-Time
• Requisition #: ADMIN008533

Description

Minimum Qualifications

Education:

• High school diploma

Experience:

• Two years experience, preferably in a medical office or health care environment.
• Veteran preferred for Veteran’s Shelter positions.

Work Eligibility: Must be authorized to work in the U.S.

Work Location Requirement: Onsite

Schedule: 9:00am-5:30pm Monday-Friday

Compensation: $19.8077

What We Offer

• Comprehensive Health Benefits: Medical (HSA), Dental and Vision plans
• 403(b) Retirement Savings Plan with employer match
• Generous Paid Time Off: Vacation, Personal, Sick, Mental Health Days and 12 paid holidays
• Employee Wellness Programs: Employee Assistance Program and mental health resources
• Learning & Development Opportunities: Educational Leave and Tuition Assistance, Training and Career Development Tracks
• Additional Perks: Commuter Benefits, recognition programs, discount programs, flexible spending plans, voluntary benefits including pet insurance, identity theft insurance, legal plans, and voluntary ancillary benefits.

About the Role

The Administrative Assistant is responsible for all administrative paperwork, telephone reception, scheduling, ordering supplies, data entry and low level report preparation.

Primary Responsibilitie

• Answer telephones and transfer calls to appropriate staff members.
• Meet and greet new residents and visitors.
• Create and modify documents or enter data using Microsoft Office and other company software.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing systems.
• Sign for and distribute UPS, FedEx, and DHL packages.
• Research, price, and recommend purchases of office furniture and supplies.Coordinate and maintain records for staff office space, phones, parking, and facility keys.
• Set up and coordinate meetings and conferences.
• Collect and maintain PC inventory.
• Support staff with assigned project-based work.
• Provide office orientation for new employees.
• Arrange accommodations and food services for facility visitors when assigned.
• Comply with attendance and timekeeping requirements and report regularly to work.
• Attend regularly scheduled staff meetings, supervision sessions, and training and development activities.
• Promote compliance with applicable laws, regulations, and agency policies.
• Perform other job-related duties as assigned.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.