Administrative Assistant - Independence Inn (Per Diem)

SCO; New York (NY); On-site; USD 25,000 - 39,000; Part time

Job summary

SCO in Brooklyn, NY is seeking a part-time Administrative Assistant to support the Program Director and staff with scheduling, records, and billing.

The role offers flexible hours up to 10 hours per week and requires a GED or HS Diploma. On-site work with clerical duties and onboarding documentation support.

Qualifications

• GED or HS Diploma required.
• Prior office/clerical experience is a plus.

Responsibilities

• Update and maintain staff personnel records.
• Assist with onboarding documentation and program staff compliance.
• Organize and maintain office inventories; purchase supplies.
• Process time sheets for payroll when Program Director is unavailable.
• Reconcile petty cash and funds for clothing, transportation, and recreation.
• Maintain billing records and support billing activities.
• Provide day-to-day administrative support: scheduling, phones, calendar coordination.
• Draft, edit and format correspondence and internal documents.
• Assist with special event planning and cross-department coordination.

Education

GED or HS Diploma

Job description

Job Category: Administrative

Requisition Number: ADMIN004536

• Part-Time
• On-site

Locations

Showing 1 location

Brooklyn, NY 11212, USA

Description

PURPOSE OF THE POSITION:

Assists the Program Director and staff in maintaining records. Responsible for all administrative support involving scheduling, timecards, purchasing, billing and correspondence.

Performs all other clerical duties as required.

This role offers flexible hours between10 hours per week, perfect for individuals eager to contribute to a vibrant office environment while maintaining work-life balance. The on-call Administrative Assistant will provide quality administrative, organizational, and operational support to the staff.

REPORTS TO:

Program Director

SPECIFIC RESPONSIBILITIES:

• Updates and maintains staff personnel records.
• Assists with onboarding documentation and compliance requirements for program staff.
• Assists with organizing and maintaining office inventories
• Purchases office supplies for program and ensures that office equipment is in working order.
• Completes time sheets for payroll in absence of the Program Director
• Reconcile petty cash, clothing, transportation, and recreation funds.
• Maintains billing records.
• Provides day-to-day administrative support to staff including scheduling, answering phones, filing calendar coordination, and meeting prep as needed
• Drafts, edits, and formats correspondence, reports, and internal documents.
• Assists with special event planning
• Coordinates communication between program staff, external partners, and organizational departments.
• Any other assigned tasks.

QUALIFICATIONS:

• Must have a GED or HS Diploma (Associate's degree preferred).
• Prior office or clerical experience a plus.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.