Onsite Administrative Assistant: Scheduling & Office Support

ICL; New York (NY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health benefits

403(b) retirement plan

Paid time off

Employee wellness programs

Tuition assistance

Commuter benefits

Discount programs

Job summary

Quality Inn in Long Island City, NY is seeking an Administrative Assistant to handle front-desk duties, scheduling, data entry and office support. The position is full-time, on-site, with standard business hours and a compensation rate of $19.81 per hour.

Responsibilities include answering calls, greeting residents and visitors, document creation in Microsoft Office, and maintaining filing systems. Benefits include health plans, retirement plan, PTO and professional development opportunities.

Qualifications

• Education: High school diploma
• Experience: Two years experience, preferably in a medical office or health care environment
• Work Eligibility: Must be authorized to work in the U.S.

Responsibilities

• Answer telephones and transfer calls to appropriate staff members.
• Meet and greet new residents and visitors.
• Create and modify documents or enter data using Microsoft Office and other company software.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing systems.
• Sign for and distribute UPS, FedEx, and DHL packages.
• Coordinate and maintain records for staff office space, phones, parking, and facility keys.
• Set up and coordinate meetings and conferences.
• Collect and maintain PC inventory.
• Support staff with assigned project-based work.
• Provide office orientation for new employees.
• Arrange accommodations and food services for facility visitors when assigned.
• Comply with attendance and timekeeping requirements and report regularly to work.
• Attend regularly scheduled staff meetings, supervision sessions, and training and development activities.
• Promote compliance with applicable laws, regulations, and agency policies.
• Perform other job-related duties as assigned.

Skills

Microsoft Office

Data entry

Reception

Scheduling

Telephone etiquette

Education

High school diploma

Job description

Quality Inn in Long Island City, NY is seeking an Administrative Assistant to handle front-desk duties, scheduling, data entry and office support. The position is full-time, on-site, with standard business hours and a compensation rate of $19.81 per hour.

Responsibilities include answering calls, greeting residents and visitors, document creation in Microsoft Office, and maintaining filing systems. Benefits include health plans, retirement plan, PTO and professional development opportunities.