Administrative Assistant

Concern Housing; East Patchogue (NY); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible spending

Retirement plan

Paid time off

Educational assistance

Scholarships

Licensure reimbursement

Internship supervision

Job summary

Concern Housing in East Patchogue, NY is seeking an Administrative Assistant to be the primary person responsible for general office support and certain accounting tasks, including cash receipts and data entry of client checks.

The role requires a minimum high school diploma and at least four years of administrative experience; proficiency in Word and Excel is essential. Responsibilities include answering phones, handling mail, maintaining files, and supporting program and maintenance teams.

Qualifications

• Minimum high school diploma with at least four years administrative experience.
• Proficient in Word and Excel.
• Experience handling cash receipts and data entry preferable.

Responsibilities

• Answer agency phones and greet visitors.
• Process mail and maintain filing systems.
• Monitor office supplies and purchase orders.
• Enter data into Excel and track tenant payments.
• Coordinate with Directors and Maintenance on work orders.
• Maintain office equipment and keep common areas clean and organized.
• Support compliance documentation and trainings.
• Assist with care coordination database updates.

Skills

Reception duties

Data entry

Office administration

Record keeping

Communication

Education

High School Diploma

Tools

Word

Excel

Job description

About the Organization

Concern Housing is a non-profit agency committed to helping individuals and families to live in the community with dignity and enhanced opportunities through the provision of housing and support services. We are one of the largest housing agencies of this kind in New York State, currently serving approximately 1,300 individuals and families in over 240 locations. Concern offers a variety of housing options with individualized support services designed to support personal growth and independence. Our workplace culture thrives by embracing diversity and rewarding innovative ideas. Diversity at our agency means fostering a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person's talent and strengths.

Position Administrative Assistant

Full-Time/Part-Time Full-Time

Location East Patchogue, NY

Days/Hours

Monday - Friday; 8am - 4pm

Description

Concern Housing is seeking anAdministrative Assistant to bethe primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.

Duties and Responsibilities

• Answers agency phones and greets visitors.
• Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.
• Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the order, as necessary.
• Type documents, letters, etc. and makes copies as needed by SRO staff.
• Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit audits and OMH supported housing review.
• Assists the Program Director with administrative needs as necessary.
• Collaborate with Property Maintenance department to maintain up to date work order system in YARDi.
• Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder). Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer, stationary, restrooms).
• Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room, conference room, kichenette, and all other
• common areas).
• Oversees rent payment system, including copying and logging all cash receipts and processing tenant check payments.
• Transfer and copy all check information onto Excel spreadsheet.
• Work with Director and Supervisor to track health care outcomes and develop/ update care coordination database for ongoing community collaboration.
• Remain current with all Agency required compliance documents and trainings.

Requirements

Minimum High School Diploma with minimum four years administrative experience. Word and Excel required.

Benefits

Concern Housing offers a generous benefit package which includes Medical Insurance (Agency pays 80% of the premium), Affordable Voluntary Dental and Vision Insurance, Flexible Spending Accounts, Agency Sponsored Retirement Plan, Employee Sponsored 403(b) Retirement Plan, Agency Sponsored Life Insurance Coverage and an Excellent Paid Time Off Package. Concern encourages employee growth, offering Educational Assistance and Scholarship Programs, Licensure Reimbursement and Possible Internship/Clinical Supervision. Referral Bonuses are also available!

Salary: $43,680/yr

Position Requirements

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.