Administrative Assistant-HB551301

ICL; New York (NY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Wellness programs

Learning & development

Perks including commuter benefits

Job summary

ICL is seeking an Administrative Assistant to handle front-desk duties, scheduling, data entry, and general office tasks. The role is onsite with a 9:00am–5:30pm Monday–Friday schedule and requires a high school diploma and at least two years in a medical office or healthcare setting.

The position offers competitive hourly pay, on-site work, and comprehensive benefits after onboarding. Onboarding includes training and opportunities to support staff with project-based work.

Qualifications

• High school diploma required.
• Two years experience in medical office or healthcare preferred.
• Authorized to work in the U.S. (work eligibility)

Responsibilities

• Answer telephones and transfer calls to appropriate staff members.
• Meet and greet new residents and visitors.
• Create and modify documents or enter data using Microsoft Office and other company software.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing systems.
• Sign for and distribute UPS, FedEx, and DHL packages.
• Coordinate and maintain records for staff office space, phones, parking, and facility keys.
• Set up and coordinate meetings and conferences.

Skills

Telephone etiquette

Customer greeting

Data entry

Organizational skills

Education

High school diploma

Tools

Microsoft Office

General office software

Job description

• On-site
• Rate : $19.81 USD per hour
• Full-Time
• Requisition #: ADMIN008531

Description

Minimum Qualifications

Education:

• High school diploma

Experience:

• Two years experience, preferably in a medical office or health care environment.
• Veteran preferred for Veteran’s Shelter positions.

Work Eligibility: Must be authorized to work in the U.S.

Work Location Requirement: Onsite

Schedule: 9:00am-5:30pm Monday-Friday

Compensation: $19.8077

What We Offer

• Comprehensive Health Benefits: Medical (HSA), Dental and Vision plans
• 403(b) Retirement Savings Plan with employer match
• Generous Paid Time Off: Vacation, Personal, Sick, Mental Health Days and 12 paid holidays
• Employee Wellness Programs: Employee Assistance Program and mental health resources
• Learning & Development Opportunities: Educational Leave and Tuition Assistance, Training and Career Development Tracks
• Additional Perks: Commuter Benefits, recognition programs, discount programs, flexible spending plans, voluntary benefits including pet insurance, identity theft insurance, legal plans, and voluntary ancillary benefits.

About the Role

The Administrative Assistant is responsible for all administrative paperwork, telephone reception, scheduling, ordering supplies, data entry and low level report preparation.

Primary Responsibilitie

• Answer telephones and transfer calls to appropriate staff members.
• Meet and greet new residents and visitors.
• Create and modify documents or enter data using Microsoft Office and other company software.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing systems.
• Sign for and distribute UPS, FedEx, and DHL packages.
• Research, price, and recommend purchases of office furniture and supplies.
• Coordinate and maintain records for staff office space, phones, parking, and facility keys.
• Set up and coordinate meetings and conferences.
• Collect and maintain PC inventory.
• Support staff with assigned project-based work.
• Provide office orientation for new employees.
• Arrange accommodations and food services for facility visitors when assigned.
• Comply with attendance and timekeeping requirements and report regularly to work.
• Attend regularly scheduled staff meetings, supervision sessions, and training and development activities.
• Promote compliance with applicable laws, regulations, and agency policies.
• Perform other job-related duties as assigned.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.