Administrative Assistant-Property Management

PSG Global Solutions; Sudbury (MA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid time off

Paid holidays

Career growth opportunities

Supportive team environment

Job summary

Wingate is seeking an Administrative Assistant in Sudbury, MA with two days per week in Maynard. You will handle phones, resident inquiries, and a high volume of clerical tasks while learning the property management business. Proficiency in Word, PowerPoint and Excel, strong organization, and reliable, patient service are essential.

Two-site support with growth potential, opportunity to learn and take on additional responsibilities over time, and a competitive benefits package are offered.

Qualifications

• High School Diploma or GED required.
• At least 3 years of clerical and administrative support experience.
• Proficiency with Word, PowerPoint and Excel.
• Excellent typing speed and proofreading skills.

Responsibilities

• Answer phones and emails, assist residents with questions, and provide customer service.
• Enter and track maintenance work orders and ensure timely follow-up.
• Handle a high volume of administrative tasks including filing, scanning, and document organization.
• Use Microsoft Office and property management systems to maintain records and support daily operations.
• Split time between Sudbury and Maynard locations, supporting the Maynard property about two days per week.

Skills

Typing 75 wpm

Strong organizational skills

Customer service

English proficiency

Education

High School Diploma/GED

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Are you organized, comfortable with technology, and interested in building a career in property management? We’re looking for an Administrative Assistant who enjoys helping people, can stay on top of a busy workload, and is eager to learn.

What You’ll Do:

• Answer phones and emails, assist residents with questions, follow up on requests, and provide friendly, professional customer service.
• Enter and track maintenance work orders and help ensure residents receive timely follow-up.
• Handle a high volume of administrative work, including paperwork, electronic files, PDFs, scanning, filing, and document organization.
• Use Microsoft Office programs and property management systems to enter information, maintain records, and support day-to-day office operations.
• Work between our Sudbury and Maynard locations, with approximately two days each week spent supporting the Maynard property.
• Learn the property management business while supporting the onsite teams and taking on additional responsibilities as you grow.

What We’re Looking For:

• High School Diploma/GED required
• Minimum of 3 years’ experience providing clerical and administrative support
• Must be proficient in Word, PowerPoint, and Excel
• Typing: 75 wpm
• Strong organizational and administrative skills
• Be reliable, self-motivated, courteous, patient and compassionate
• Must have a good command of the English language, be able to spell and accurately proofread correspondence prior to mailing

This position is primarily based in Sudbury, MA, with approximately two days per week in Maynard, MA. The properties are approximately 15 minutes or less apart.

This is a great opportunity for someone who wants to learn the property management industry and potentially grow into additional responsibilities over time. You do not need to know everything about property management on day one—we’re looking for someone who is dependable, organized, comfortable learning new systems, and ready to jump in.

You may be a great fit if you are organized, detail-oriented, comfortable working on a computer, and able to manage multiple priorities without losing track of follow-up. Strong customer service skills are important—you’ll interact regularly with residents and need to be patient, helpful, and professional.

You should also be comfortable using Microsoft Office Suite, email, PDFs, and basic office technology. Previous administrative or customer service experience is helpful, but we especially value someone who is a quick learner, dependable, and genuinely interested in growing within property management.

$22-$23 per hour, based on experience.

Wingate offers a competitive benefits package that includes:

Pay & Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Career growth and development opportunities
• A supportive team environment focused on our employees and residents