Administrative Assistant (Part-Time)

PSG Global Solutions; Cambridge (MA); On-site; USD 25,000 - 29,000; Part time

Job summary

Wingate Management Company in Cambridge, MA is seeking an Administrative Assistant for part-time support in a HUD affordable housing community. The role focuses on daily office tasks, resident interaction, and documentation with a strong emphasis on customer service.

Ideal candidates bring organized, detail-oriented work habits and the ability to manage multiple priorities in a busy office environment. Previous property management exposure is a plus; bilingual skills are noted as beneficial.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of clerical and administrative support experience.
• Proficiency with Word, PowerPoint and Excel.
• Strong organizational and administrative skills.

Responsibilities

• Provide day-to-day administrative support for the property management office, including phones, resident assistance, filing, and records.
• Assist HUD and affordable housing paperwork, resident files and recertifications.
• Communicate professionally with residents, vendors, applicants and team members.
• Maintain accurate resident information, notices, reports and documentation.
• Support data entry, scheduling, invoices and general office duties.
• Stay organized with multiple priorities and confidential information.

Skills

Organized

Detail-oriented

Customer service

Multitasking

Team player

English proficiency

Education

High School Diploma/GED

Tools

Word

PowerPoint

Excel

Job description

Pay

$18.00 to $21.00/hour

Schedule

(Part-Time) Monday, Tuesday, Thursday, Friday 9:00am to 2:00pm | Wednesday 9:00am to 5:00pm

Are you organized, dependable, and comfortable working in abusy office environment? Wingate Management Company is looking for anAdministrative Assistant to support a HUD affordable housing community inCambridge, MA

This is a great opportunity for someone with strongadministrative and customer service skills who has previous exposure toproperty management, affordable housing, or a residential community setting.

What You’ll Do

• Provideday-to-day administrative support for the property management office,including answering phones, assisting residents, responding to walk-intraffic, filing, scanning, copying, and maintaining organized records.
• Assistthe property management team with HUD and affordable housing paperwork,resident files, recertification documentation, and othercompliance-related administrative tasks.
• Communicateprofessionally with residents, vendors, applicants, and team members whileproviding excellent customer service.
• Helpmaintain accurate resident information, correspondence, reports, notices,and other property documentation.
• Supportthe team with data entry, scheduling, invoices, office correspondence, andother administrative responsibilities as needed.
• Stayorganized while managing multiple priorities, deadlines, and confidentialresident information.

What We’re Looking For

• Theideal candidate is organized, detail-oriented, patient, and comfortableinteracting with residents from a variety of backgrounds. Previousadministrative experience is preferred, and exposure to propertymanagement is highly desirable.
• Experiencewith HUD, Section 8, affordable housing, recertifications, or propertymanagement software is a plus, but we encourage candidates with strongadministrative skills and an interest in learning affordable housing toapply.

Required Education and Experience:

• High School Diploma/GED required

Essential Skills and Abilities:

• Minimumof 1 years’ experience providing clerical and administrative support
• Mustbe proficient in Word, PowerPoint, and Excel
• Strongorganizational and administrative skills
• Bereliable, self-motivated, courteous, patient and compassionate
• Mustbe detail-oriented, able to work as a team player, and able to prioritizeand perform multiple projects
• Musthave a good command of the English language, be able to spell andaccurately proofread correspondence prior to mailing
• Preferred Languages: Bilingual English and Haitian Creole | Bilingual English and Amharic

Certificates/Licenses/Registrations:

• Knowledgeof property management and affordable housing programs preferred

Why Wingate?

For nearly 60 years, Wingate has been committed to creatingquality communities and providing opportunities for our associates to grow.With approximately 21,000 homes across 18 states and more than 800 associates,we offer the resources of an established organization while maintaining astrong focus on our residents and employees.

Benefits

Eligible full-time employees have access to a competitivebenefits package, including medical, dental, and vision insurance, 401(k) withcompany match, paid time off, paid holidays, opportunities for professionalgrowth and advancement, and a supportive team environment.

If you have strong administrative and customer serviceskills and would like to build your experience in property management andaffordable housing, we’d love to hear from you.

Wingate is an Equal Opportunity Employer.