Administrative Assistant

PSG Global Solutions; Cambridge (MA); On-site; USD 51,577,000 - 60,174,000; Full time

Benefits offered by this job

Competitive benefits package

Paid time off and holidays

401(k) with company match

Professional growth opportunities

Job summary

Wingate Management Company in Cambridge, MA seeks an Administrative Assistant to support a HUD affordable housing community. The role requires strong administrative and customer service skills, with exposure to property management preferred.

The position offers full-time hours, a 9:00am–5:30pm schedule, and hourly pay ranging from $18.00 to $21.00. Candidates should be organized and detail-oriented, with proficiency in Word, PowerPoint, and Excel.

Qualifications

• High School Diploma or GED required.
• Minimum of 1 year experience providing clerical and administrative support.
• Proficient in Word, PowerPoint, and Excel.
• Strong organizational and administrative skills.
• Reliable, self-motivated, courteous, patient and compassionate.
• Detail-oriented with ability to prioritize and handle multiple projects.
• Good command of English; spell and proofread accurately.

Responsibilities

• Provide day-to-day administrative support for the property management office, including answering phones, assisting residents, responding to walk-in traffic, filing, scanning, copying, and maintaining organized records.
• Assist the property management team with HUD and affordable housing paperwork, resident files, recertification documentation, and other compliance-related administrative tasks.
• Communicate professionally with residents, vendors, applicants, and team members while providing excellent customer service.
• Help maintain accurate resident information, correspondence, reports, notices, and other property documentation.
• Support the team with data entry, scheduling, invoices, office correspondence, and other administrative responsibilities as needed.
• Stay organized while managing multiple priorities, deadlines, and confidential resident information.

Skills

Organizational skills

Customer service

Attention to detail

Time management

Team player

Education

High School Diploma/GED

Tools

Word

PowerPoint

Excel

Job description

Pay: $18.00 to $21.00/hour

Schedule: Full-Time | Monday to Friday - 9:00am to 5:30pm

Are you organized, dependable, and comfortable working in a busy office environment? Wingate Management Company is looking for an Administrative Assistant to support a HUD affordable housing community in Cambridge, MA.

This is a great opportunity for someone with strong administrative and customer service skills who has previous exposure to property management, affordable housing, or a residential community setting.

What You’ll Do:

• Provide day-to-day administrative support for the property management office, including answering phones, assisting residents, responding to walk-in traffic, filing, scanning, copying, and maintaining organized records.
• Assist the property management team with HUD and affordable housing paperwork, resident files, recertification documentation, and other compliance-related administrative tasks.
• Communicate professionally with residents, vendors, applicants, and team members while providing excellent customer service.
• Help maintain accurate resident information, correspondence, reports, notices, and other property documentation.
• Support the team with data entry, scheduling, invoices, office correspondence, and other administrative responsibilities as needed.
• Stay organized while managing multiple priorities, deadlines, and confidential resident information.

What We’re Looking For:

• The ideal candidate is organized, detail-oriented, patient, and comfortable interacting with residents from a variety of backgrounds. Previous administrative experience is preferred, and exposure to property management is highly desirable.
• Experience with HUD, Section 8, affordable housing, recertifications, or property management software is a plus, but we encourage candidates with strong administrative skills and an interest in learning affordable housing to apply.

Qualifications:

• High School Diploma/GED required
• Minimum of 1 year experience providing clerical and administrative support
• Must be proficient in Word, PowerPoint, and Excel
• Strong organizational and administrative skills
• Be reliable, self-motivated, courteous, patient and compassionate
• Must be detail-oriented, able to work as a team player, and able to prioritize and perform multiple projects
• Must have a good command of the English language, be able to spell and accurately proofread correspondence prior to mailing

Preferred Languages: Bilingual English and Haitian Creole | Bilingual English and Amharic

Certificates/Licenses/Registrations:

• Knowledge of property management and affordable housing programs preferred

If you have strong administrative and customer service skills and would like to build your experience in property management and affordable housing, we’d love to hear from you.

Benefits

• Eligible full-time employees have access to a competitive benefits package, including medical, dental, and vision insurance, 401(k) with company match, paid time off, paid holidays, opportunities for professional growth and advancement, and a supportive team environment.