Administrative Assistant — Project Support & Equity

Groundworks; Virginia Beach (VA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Competitive pay

Employee ownership opportunities

Industry-leading training programs

Leadership development and career成长

Job summary

Groundworks, North America's leading foundation repair and water management specialist, invites you to join our team as Administrative Assistant at a top workplace. This role supports sales and operations with precise data reporting and organized documentation, helping projects stay on track.

You will handle contractor agreements, COIs, onboarding, and daily administrative tasks, ensuring accuracy and timely communication while maintaining both digital and physical records in a fast-paced

Qualifications

• 1-2 years of administrative support experience, preferably in the construction industry.
• Excellent communication and interpersonal skills, including verbal and written communication.
• Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook, Adobe (pdf editing).
• Knowledge of office management systems and procedures.
• Excellent time management skills and the ability to prioritize work.
• High attention to detail and problem-solving skills.
• Dedication to providing excellent customer service.

Responsibilities

• Prepare and manage Contractor Agreements and Certificates of Insurance (COIs).
• Data entry for financial reporting, operational quality control tracking, sales metrics, CRM and other reporting procedures.
• Assist in the onboarding process for new hires, ensuring proper documentation and system setup.
• Maintain and organize digital and physical office documents.
• Support the coordination and organization of proposals and bid documents for upcoming projects.
• Performs other duties as assigned.

Skills

Communication

Interpersonal skills

Time management

Attention to detail

Customer service

Teamwork

Independent work

Tools

Excel

Word

PowerPoint

Outlook

Adobe PDF editing

Job description

Groundworks, North America's leading foundation repair and water management specialist, invites you to join our team as Administrative Assistant at a top workplace. This role supports sales and operations with precise data reporting and organized documentation, helping projects stay on track.

You will handle contractor agreements, COIs, onboarding, and daily administrative tasks, ensuring accuracy and timely communication while maintaining both digital and physical records in a fast-paced