Administrative Assistant — Project & Data Support

Groundworks, LLC; Virginia Beach (VA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Competitive Pay

Employee Company Ownership Opportunit

Industry Leading Training Programs

Leadership Development and Career Grow

Comprehensive and Affordable Benefits

Top Workplace with Award Winning Cultu

Job summary

Groundworks, LLC in Virginia Beach is seeking an Administrative Assistant to provide essential back-office support to our sales and operations teams. You will help maintain accurate data reporting, manage contracts and COIs, and organize documentation to keep projects on track.

You will collaborate across teams in a fast-paced environment, handling onboarding, reports, and communications with vendors and staff. This role offers growth opportunities, competitive pay, and comprehensive benefits.

Qualifications

• 1–2 years of administrative support experience, preferably in construction.
• Excellent written and verbal communication skills.
• Proficient with Excel, Word, PowerPoint, Outlook, and Adobe PDF editing.
• Strong time management and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Project Coordination: Prepare and manage Contractor Agreements and Certificates of Insurance (COIs).
• Data entry for: Financial reporting, Operational quality control tracking, Sales metrics, CRM and other reporting procedures.
• Assist in the onboarding process for new hires, ensuring proper documentation and system setup.
• Maintain and organize digital and physical office documents.
• Support the coordination and organization of proposals and bid documents for upcoming projects.
• Writes and distributes email correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.

Skills

Communication skills

Interpersonal skills

Time management

Detail oriented

Tools

Excel

Word

PowerPoint

Outlook

Adobe PDF editing

Job description

Groundworks, LLC in Virginia Beach is seeking an Administrative Assistant to provide essential back-office support to our sales and operations teams. You will help maintain accurate data reporting, manage contracts and COIs, and organize documentation to keep projects on track.

You will collaborate across teams in a fast-paced environment, handling onboarding, reports, and communications with vendors and staff. This role offers growth opportunities, competitive pay, and comprehensive benefits.