Administrative Assistant — Growth & Ownership Opportunities

Mount Valley Foundation Services; Virginia Beach (VA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Competitive Pay

Employee Company Ownership

Industry Leading Training Programs

Leadership Development and Career Grow

Comprehensive and Affordable Benefits

Top Workplace with Award Winning Cultu

Job summary

Groundworks, North America\'s leading foundation repair and water management specialist, is seeking an Administrative Assistant to support our sales and operations teams from a local Virginia Beach branch. You will handle data entry for financial reporting, CRM reporting, and assisting in onboarding, with a focus on timely, accurate documentation and cross‑team coordination.

Join a team that values craftsmanship, ownership, and growth, and contribute to proposals, contracts, and daily office

Qualifications

• 1-2 years of administrative support experience, preferably in the construction industry.
• Excellent communication and interpersonal skills, including verbal and written communication.
• Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook , Adobe (pdf editing).
• Knowledge of office management systems and procedures.
• Excellent time management skills and the ability to prioritize work.
• High attention to detail and problem‑solving skills.
• Dedication to providing excellent customer service.

Responsibilities

• Prepare and manage Contractor Agreements and Certificates of Insurance (COIs).
• Perform data entry for: Financial reporting.
• Perform data entry for: Operational quality control tracking.
• Perform data entry for: Sales metrics.
• Perform data entry for: CRM and other reporting procedures.
• Assist in the onboarding process for new hires, ensuring proper documentation and system setup.
• Maintain and organize digital and physical office documents.
• Support the coordination and organization of proposals and bid documents for upcoming projects.
• Performs other duties as assigned.

Skills

Verbal and written communication

Time management

Customer service

Tools

Excel

Word

PowerPoint

Outlook

Adobe PDF editing

Job description

Groundworks, North America\'s leading foundation repair and water management specialist, is seeking an Administrative Assistant to support our sales and operations teams from a local Virginia Beach branch. You will handle data entry for financial reporting, CRM reporting, and assisting in onboarding, with a focus on timely, accurate documentation and cross‑team coordination.

Join a team that values craftsmanship, ownership, and growth, and contribute to proposals, contracts, and daily office