Administrative Assistant

Groundworks; Virginia Beach (VA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Competitive pay

Employee ownership opportunities

Industry-leading training programs

Leadership development and career成长

Job summary

Groundworks, North America's leading foundation repair and water management specialist, invites you to join our team as Administrative Assistant at a top workplace. This role supports sales and operations with precise data reporting and organized documentation, helping projects stay on track.

You will handle contractor agreements, COIs, onboarding, and daily administrative tasks, ensuring accuracy and timely communication while maintaining both digital and physical records in a fast-paced

Qualifications

• 1-2 years of administrative support experience, preferably in the construction industry.
• Excellent communication and interpersonal skills, including verbal and written communication.
• Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook, Adobe (pdf editing).
• Knowledge of office management systems and procedures.
• Excellent time management skills and the ability to prioritize work.
• High attention to detail and problem-solving skills.
• Dedication to providing excellent customer service.

Responsibilities

• Prepare and manage Contractor Agreements and Certificates of Insurance (COIs).
• Data entry for financial reporting, operational quality control tracking, sales metrics, CRM and other reporting procedures.
• Assist in the onboarding process for new hires, ensuring proper documentation and system setup.
• Maintain and organize digital and physical office documents.
• Support the coordination and organization of proposals and bid documents for upcoming projects.
• Performs other duties as assigned.

Skills

Communication

Interpersonal skills

Time management

Attention to detail

Customer service

Teamwork

Independent work

Tools

Excel

Word

PowerPoint

Outlook

Adobe PDF editing

Job description

Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers’ greatest asset – their home.

But what makes us a great place to work? Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you’re starting your career or looking for your next big move, we offer hands‑on training, advancement opportunities, and the chance to make a real impact every day.

Join us and lay the foundation for your success.

The Administrative Assistant plays a pivotal role in providing essential back‑office support to our sales and operations teams. This role will play a key part in maintaining smooth day-to-day administrative functions, ensuring accurate data reporting, and facilitating internal documentation processes. This role will track down pending documentation as necessary and provide a clear outline to the team of what is required for each job to be successful.

Duties And Responsibilities

Project Coordination

• Prepare and manage Contractor Agreements and Certificates of Insurance (COIs)
• Perform data entry for:
  • Financial reporting
  • Operational quality control tracking
  • Sales metrics
  • CRM and other reporting procedures
• Assist in the onboarding process for new hires, ensuring proper documentation and system setup
• Maintain and organize digital and physical office documents
• Support the coordination and organization of proposals and bid documents for upcoming projects
• Performs other duties as assigned

Other Administrative Responsibilities

• Write and distribute email correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Ability to work independently and collaboratively in a fast-paced environment.
• Develop and maintain a filing system.
• It is an essential function of this job that the employee regularly and reliably reports to work on time each working day

Qualifications

• 1-2 years of administrative support experience, preferably in the construction industry.
• Requires excellent communication and interpersonal skills, including verbal and written communication.
• Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook , Adobe (pdf editing).
• Knowledge of office management systems and procedures.
• Excellent time management skills and the ability to prioritize work.
• High attention to detail and problem-solving skills.
• Dedication to providing excellent customer service.

Working Conditions

The Administrative Assistant will work in an office environment and will sit at a local branch.

What We Provide

• Competitive Pay
• Employee Company Ownership Opportunities
• Industry Leading Training Programs
• Leadership Development and Career Growth Tracks
• Comprehensive and Affordable Benefits Package
• Top Workplace with Award Winning Culture

The anticipated salary range is the expected hiring range for this role in Virginia is $21.97 - $25.85. Final compensation will be based on an evaluation of each candidate's qualifications, relevant experience, demonstrated capabilities, and work location.