Administrative Assistant Project Coordinator

Taylor Hodson Staffing; New York (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

Taylor Hodson Staffing's client in Long Island City, NY is seeking an Administrative Assistant/Project Coordinator to provide high-level administrative and operational support to senior leadership.

You will manage multiple projects, coordinate with clients, vendors, suppliers, and internal teams, and keep projects moving from start to finish.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• A proactive, follow-through-oriented approach—you naturally keep track of what needs to happen next.
• Strong attention to detail and accuracy.
• Ability to communicate professionally with clients, vendors, and team members.

Responsibilities

• Manage multiple residential and corporate projects, keeping timelines, details, and deliverables on track.
• Communicate with clients regarding quotes, scheduling, project updates, deliveries, pickups, and service appointments.
• Coordinate with vendors, suppliers, drivers, foremen, and production staff, while ordering and tracking project materials and supplies.
• Prepare quotes and work orders, maintain accurate project files and documentation, and follow up on approvals and outstanding items.
• Identify potential delays or issues, proactively work toward solutions, and escalation to the owner when needed.

Job description

Our client, a leading firm in Long Island City, NY is seeking a highly organized, proactive, and reliable Administrative Assistant/ Project Coordinator to provide high-level administrative and operational support to senior leadership. This is a great opportunity for someone who enjoys being the go-to person, managing multiple priorities, coordinating with clients, vendors, suppliers, and internal teams, and keeping projects moving from start to finish.

Responsibilities

• Manage multiple residential and corporate projects, keeping timelines, details, and deliverables on track.
• Communicate with clients regarding quotes, scheduling, project updates, deliveries, pickups, and service appointments.
• Coordinate with vendors, suppliers, drivers, foremen, and production staff, while ordering and tracking project materials and supplies.
• Prepare quotes and work orders, maintain accurate project files and documentation, and follow up on approvals and outstanding items.
• Identify potential delays or issues, proactively work toward solutions, and escalation to the owner when needed.

Qualifications

• Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• A proactive, follow-through-oriented approach—you naturally keep track of what needs to happen next.
• Strong attention to detail and accuracy.
• Ability to communicate professionally with clients, vendors, and team members.