Administrative Assistant – Programs & Data Support

Lanakila Pacific; Honolulu (HI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Flexible Spending Accounts

401(k) Retirement Plan

Paid Vacation and Sick Leave

11 Paid Holidays

Lifestyle Benefits

Job summary

Lanakila Pacific is seeking an Administrative Assistant to support Employment Services and Adult Day Health programs. You will handle administrative tasks, manage program records, data entry, scheduling, and participant intake documentation while maintaining confidentiality and accuracy.

The position requires strong organizational skills, attention to detail, and the ability to work with diverse populations.

Qualifications

• High school diploma or equivalent; six months of vocational training or experience in general office administration.
• Knowledge of administrative procedures, records management, filing systems, and word processing.
• Ability to maintain required clearances, including background checks and fingerprinting.

Responsibilities

• Answer and direct incoming calls; assist visitors and program participants.
• Provide clerical support: filing, copying, correspondence, scheduling, meeting prep.
• Maintain and update program databases and records; ensure data accuracy.
• Monitor attendance and data entry; follow up on discrepancies and deadlines.
• Prepare reports, manuals, forms, and other program materials.
• Coordinate participant intake documentation, orientations, and tours.

Skills

Office administration

Data entry

Records management

Word processing

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Lanakila Pacific is seeking an Administrative Assistant to support Employment Services and Adult Day Health programs. You will handle administrative tasks, manage program records, data entry, scheduling, and participant intake documentation while maintaining confidentiality and accuracy.

The position requires strong organizational skills, attention to detail, and the ability to work with diverse populations.