Program Operations Administrative Specialist

Pacific Clinics; Grass Valley (CA); On-site; USD 31,684 - 38,572; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) employer match

Paid time off

Job summary

Pacific Clinics is seeking an Administrative Assistant I to provide essential administrative support across programs and assist with project completion, communications, and office operations. You will manage calendars, prepare reports, and coordinate meetings in a fast-paced, team-oriented environment.

Responsibilities include handling calls and emails, supporting onboarding, and maintaining filing systems while ensuring confidentiality and efficiency.

Qualifications

• High school diploma or GED required with two years of related experience or equivalent combination of education and experience.
• Proficiency in Microsoft Word, Excel, and PowerPoint is required.

Responsibilities

• Demonstrates mastery of Administrative Assistant I competencies.
• Provides administrative and clerical support to assigned department or team.
• Manages calendars, schedules appointments, and coordinates meetings.
• Prepares, edits, and distributes reports, memos, and correspondence.
• Organizes and maintains electronic and physical filing systems.
• Coordinates meeting logistics, including room bookings, materials, and follow-up.
• Handles incoming calls, emails, and visitor inquiries in a professional manner.
• Supports onboarding and administrative orientation for new team members.
• Helps improve and streamline administrative processes as needed.

Skills

Organizational skills

Microsoft Office

Communication skills

Attention to detail

Time management

Multitasking

Education

High school diploma or GED

2 years related experience

Tools

Microsoft Word

Excel

PowerPoint

Job description

Pacific Clinics is seeking an Administrative Assistant I to provide essential administrative support across programs and assist with project completion, communications, and office operations. You will manage calendars, prepare reports, and coordinate meetings in a fast-paced, team-oriented environment.

Responsibilities include handling calls and emails, supporting onboarding, and maintaining filing systems while ensuring confidentiality and efficiency.