Administrative Assistant - Temporary (Lanai Ocean Experiences)

Pulama Lanai; Lanai City (HI); On-site; USD 30,307 - 34,440; Full time

Job summary

Pulama Lanai is seeking an Administrative Assistant for the Lanai Ocean Experiences department. The role handles administrative tasks, maintains records, and coordinates communication to uphold standards and regulatory compliance.

The position is a temporary full-time, non-exempt role with hourly compensation of $22.00–$25.00. Reports to the Director of Lanai Ocean Experiences and Operations Manager/Chief Port Engineer.

Qualifications

• 1–2 years of work experience in office clerical work.
• Proficient in Outlook, Word, and Excel.
• Excellent written and verbal communication and organizational skills.
• Friendly and professional with good people skills.
• Ability to follow established procedures and maintain reliable attendance.
• Positive attitude and ability to work under pressure.

Responsibilities

• Maintain accurate and up-to-date records of LOE activities.
• Input data into database software with accuracy and completeness.
• Collaborate with LOE managers and stakeholders to gather and verify data.
• Maintain documentation of data entry procedures and guidelines.
• Identify opportunities to streamline data entry and improve efficiency.
• Performs other duties as assigned.

Skills

Communication

Organization

Teamwork

Attention to detail

Tools

Outlook

Word

Excel

Job description

Job Description

The Lanai Ocean Experiences Administrative Assistant plays a crucial role in ensuring the seamless functioning of the our Lanai Ocean Experiences department. This position involves handling administrative tasks, maintaining detailed records, and coordinating communication effectively to uphold the Lanai Ocean Experiences standards, regulatory compliance, and overall efficiency.

Compensation

$22.00-$25.00/hour (non-exempt).

This is a temporary Full Time position.

Reporting Relationship

Reports to: Director of Lanai Ocean Experiences, Operations Manager/Chief Port Engineer

Quality Standards

• Conduct individual and business affairs in highest ethical and legal fashion.
• Establish and contribute to a supportive, creative, enthusiastic, and cooperative working environment for all.
• Build strong communication links with supervisors, peers, and employees.
• Continuously strive for excellence in the workplace, the Company environment, and as a Company representative.
• Comply with all Company policies and standards.
• Conducts business in alignment with the Mission, Vision, and Values of Pūlama Lāna‘i.

Responsibilities

Essential Duties

• Maintain accurate and up-to-date records of all LOE activities.
• Input data into database software, ensuring accuracy and completeness of information.
• Communication: Collaborate with LOE managers, supervisors, and other relevant stakeholders to gather and verify data, resolve discrepancies, and address any data-related issues.
• Documentation: Maintain accurate and up-to-date documentation of data entry procedures, guidelines, and protocols to ensure consistency and standardization.
• Continuous Improvement: Identify opportunities to streamline data entry processes, enhance data accuracy, and improve overall system efficiency and effectiveness.
• Performs other duties as assigned.

Qualification/Requirements

QUALIFICATIONS

• 1 to 2 years of work experience in office clerical work, preferred.
• Must be proficient in Outlook, Word, and Excel.
• Requires excellent written and verbal communication and organizational skills.
• Requires relating to people in a friendly and professional manner.
• Requires working to established procedures and maintain reliable work attendance.
• Requires the ability to follow oral and written instructions.
• Must be able to maintain a positive attitude and work under pressure.

Required Work Cards/Certifications

• Valid Hawaii Driver’s License and successful review of Motor Vehicle Record

Physical Requirements

• While performing the duties of this job, the employee is regularly required to sit, talk, and listen.
• The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distant vision, and color vision.

The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, of all duties, responsibilities and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.