Entry-Level Administrative Assistant: Scheduling & Office Support

UES; Flagstaff (AZ); Presencial; USD 25.000 - 34.000; Jornada completa

Descripción de la vacante

UES is seeking an Administrative Assistant I to support daily operations, coordinating schedules, correspondence, documents, and office logistics. The role focuses on organized, proactive administrative support for leadership and team members, including travel coordination and meeting preparation.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.

Formación

• High school diploma or equivalent required; Associate’s degree or coursework preferred.
• 0-2 years administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.

Responsabilidades

• Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Prepare meeting agendas, take minutes, and distribute meeting materials.
• Maintain office supplies inventory, ordering and restocking as necessary.
• Assist with data entry, report preparation, and maintaining spreadsheets or databases.
• Prepare, format, and proofread documents, reports, and presentations as needed.
• Provide administrative support for various projects as assigned.
• Greet visitors, answer and direct phone calls, and provide general information.

Conocimientos

Strong organizational skills

Time management

Verbal and written communication

Interpersonal skills

Attention to detail

Ability to work independently

Team collaboration

Educación

High school diploma or equivalent

Associate’s degree (preferred)

Herramientas

Microsoft Office Suite

Descripción del empleo

UES is seeking an Administrative Assistant I to support daily operations, coordinating schedules, correspondence, documents, and office logistics. The role focuses on organized, proactive administrative support for leadership and team members, including travel coordination and meeting preparation.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.