Administrative Assistant: Path to South Sales

Alltex Staffing & Personnel; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Dominion Rigging in Houston, TX is seeking an Administrative Assistant to support daily office operations and assist the sales team. This role targets growth into a South Sales Representative position, leveraging administrative, marketing, and customer service strengths.

The ideal candidate will be proactive, dependable, and capable of multi-tasking in a fast-paced environment, providing excellent service while assisting with invoices, quotes, marketing materials, and order processing.

Qualifications

• Previous administrative assistant or office support experience.
• Experience with Accounts Receivable (AR) and Accounts Payable (AP).
• Strong data entry skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time management abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional, dependable, and customer-focused attitude.

Responsibilities

• Process Accounts Receivable (AR) and Accounts Payable (AP) transactions.
• Prepare and distribute customer invoices accurately and in a timely manner.
• Perform data entry and maintain accurate customer and sales records.
• Organize and maintain electronic and paper filing systems.
• Assist with general office administration and daily operational tasks.
• Monitor and support the sales team by ensuring customer follow-up emails are sent promptly.
• Verify customer orders are processed correctly and expedited according to schedule.
• Coordinate with internal departments to ensure timely order fulfillment.
• Assist with preparing sales quotes, proposals, marketing materials, and customer communications.
• Support marketing initiatives and customer outreach campaigns.
• Maintain positive relationships with customers while providing exceptional service.

Skills

Administrative support

Marketing

Customer service

Data entry

Organization

Time management

Multitasking

Tools

Microsoft Office

Job description

Dominion Rigging in Houston, TX is seeking an Administrative Assistant to support daily office operations and assist the sales team. This role targets growth into a South Sales Representative position, leveraging administrative, marketing, and customer service strengths.

The ideal candidate will be proactive, dependable, and capable of multi-tasking in a fast-paced environment, providing excellent service while assisting with invoices, quotes, marketing materials, and order processing.