Sales Administrator

System One; Houston (TX); On-site; USD 34,440; Full time

Benefits offered by this job

Health and welfare benefits

401(k) plan

Job summary

A workforce solutions provider seeks a detail-oriented Sales Administrator in Houston, Texas. The role involves managing sales orders, coordinating with teams for fulfillment, and providing administrative support to the sales team. Ideal candidates have a degree and experience in administrative or customer service roles, especially in manufacturing. Strong organizational skills and proficiency with ERP/CRM systems are essential.

Qualifications

• 2+ years of administrative, sales support, or customer service experience required.
• Experience in a manufacturing or industrial environment preferred.
• High attention to detail and accuracy in documentation and data entry.

Responsibilities

• Enter, process, and track sales orders accurately.
• Prepare and distribute quotations, proposals, and order confirmations.
• Coordinate with production, logistics, and accounting for order fulfillment.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office Suite

Education

Associate or Bachelor's degree

Tools

ERP/CRM systems

Job description

Job Title: Sales Administrator
Location: Houston, Texas
Type: Direct Hire
Compensation: $25/hr
Contractor Work Model: Onsite

Position Summary

We are looking for a detail-oriented and organized Sales Administrator to provide critical support to our sales team in a manufacturing environment. This role will ensure the smooth processing of sales orders, quotations, and customer documentation while assisting technical sales representatives in managing day-to-day customer needs. The ideal candidate will be highly organized, process-driven, and comfortable working in a fast-paced environment that bridges sales, production, and customer service.

Key Responsibilities

• Enter, process, and track sales orders accurately in the ERP/CRM system.
• Prepare and distribute quotations, proposals, and order confirmations on behalf of the sales team.
• Maintain and update customer records, contracts, and pricing agreements.
• Coordinate with production, logistics, and accounting teams to ensure on-time order fulfillment and accurate invoicing.
• Monitor order status and proactively communicate updates or delays to customers and sales staff.
• Provide administrative support to technical inside sales representatives, including scheduling calls, preparing reports, and organizing sales data.
• Assist in compiling monthly/quarterly sales reports, forecasts, and KPIs.
• Support the preparation of presentations, product literature, and other customer-facing materials.
• Serve as a point of contact for routine customer inquiries (order status, delivery times, documentation).
• Help maintain CRM data integrity, ensuring opportunities and accounts are accurately updated.

Qualifications

• Associate or Bachelor’s degree preferred; equivalent experience will be considered.
• 2+ years of administrative, sales support, or customer service experience (manufacturing/industrial environment preferred).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with ERP and CRM systems required.
• Strong organizational skills with the ability to handle multiple tasks and priorities.
• High attention to detail and accuracy in data entry and documentation.
• Excellent written and verbal communication skills.
• Team player with a proactive, problem-solving mindset.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #209-Rowland Houston