Admin Assistant

Alltex Staffing & Personnel; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Dominion Rigging in Houston, TX is seeking an Administrative Assistant to support daily office operations and assist the sales team. This role targets growth into a South Sales Representative position, leveraging administrative, marketing, and customer service strengths.

The ideal candidate will be proactive, dependable, and capable of multi-tasking in a fast-paced environment, providing excellent service while assisting with invoices, quotes, marketing materials, and order processing.

Qualifications

• Previous administrative assistant or office support experience.
• Experience with Accounts Receivable (AR) and Accounts Payable (AP).
• Strong data entry skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time management abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional, dependable, and customer-focused attitude.

Responsibilities

• Process Accounts Receivable (AR) and Accounts Payable (AP) transactions.
• Prepare and distribute customer invoices accurately and in a timely manner.
• Perform data entry and maintain accurate customer and sales records.
• Organize and maintain electronic and paper filing systems.
• Assist with general office administration and daily operational tasks.
• Monitor and support the sales team by ensuring customer follow-up emails are sent promptly.
• Verify customer orders are processed correctly and expedited according to schedule.
• Coordinate with internal departments to ensure timely order fulfillment.
• Assist with preparing sales quotes, proposals, marketing materials, and customer communications.
• Support marketing initiatives and customer outreach campaigns.
• Maintain positive relationships with customers while providing exceptional service.

Skills

Administrative support

Marketing

Customer service

Data entry

Organization

Time management

Multitasking

Tools

Microsoft Office

Job description

Dominion Rigging – Houston, TX

Position Summary

Dominion Rigging is seeking a highly organized, detail-oriented, and motivated Administrative Assistant to support our daily office operations while assisting our sales team. This position is ideal for someone with strong administrative, marketing, and customer service skills who is interested in growing into a South Sales Representative role.

The ideal candidate will be proactive, dependable, and capable of managing multiple priorities in a fast-paced environment. This individual will play a key role in ensuring efficient office operations, supporting the sales department, and providing exceptional customer service.

Schedule

• Monday – Friday
• 8:00 AM – 5:00 PM
• 1-hour unpaid lunch

Administrative & Accounting Support

• Process Accounts Receivable (AR) and Accounts Payable (AP) transactions.
• Prepare and distribute customer invoices accurately and in a timely manner.
• Perform data entry and maintain accurate customer and sales records.
• Organize and maintain electronic and paper filing systems.
• Assist with general office administration and daily operational tasks.
• Monitor and support the sales team by ensuring customer follow-up emails are sent promptly.
• Verify customer orders are processed correctly and expedited according to schedule.
• Coordinate with internal departments to ensure timely order fulfillment.
• Assist with preparing sales quotes, proposals, marketing materials, and customer communications.
• Support marketing initiatives and customer outreach campaigns.
• Maintain positive relationships with customers while providing exceptional service.

Customer Service

• Answer incoming telephone calls and assist with overflow call volume.
• Direct calls to the appropriate department while providing professional customer service.
• Respond to customer inquiries and resolve issues promptly.

Special Projects

• Assist the owner and management team with special projects and administrative assignments as needed.
• Provide support for process improvements and operational initiatives.
• Perform additional duties as assigned.

Qualifications

Required

• Previous administrative assistant or office support experience.
• Experience with Accounts Receivable (AR) and Accounts Payable (AP).
• Strong data entry skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time management abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional, dependable, and customer-focused attitude.

Preferred

• Previous experience in sales, marketing, or business development.
• Experience supporting a sales team.
• Knowledge of invoicing and order processing.
• Industrial, construction, rigging, or manufacturing industry experience is a plus.

This position is designed as a career growth opportunity. The successful candidate will receive training and mentorship with the goal of advancing into a South Sales Representative position, where they will develop customer relationships, generate new business, and manage sales accounts throughout the assigned territory.