Dynamic Sales Admin & Operations Assistant

Houston First; Georgia; On-site; USD 38,000 - 48,000; Full time

Job summary

Houston First is seeking an Administrative Assistant in Sales to provide executive support to Managers and Directors of the Sales and Client Services department, ensuring smooth daily operations. The role requires exceptional MS Office skills and strong communication, with a 90-day temp period that may convert to full-time.

The candidate will coordinate with multiple departments, manage calendars, prepare documents, gather client information, and ensure data integrity across systems.

Qualifications

• High School Diploma or equivalent.
• Two years of secretarial/administrative experience, and knowledge of general office procedures.
• Proficient in navigating Microsoft Office, specifically Word, Excel and PowerPoint.

Responsibilities

• Serves as a secondary reporting contact for 5 team members, coordinating priorities and aligning day-to-day support with departmental goals.
• Assesses, organizes, and prioritizes incoming requests, applies critical thinking to sequence work, resolves conflicts, and recalibrates timelines as priorities shift.
• Provides day-to-day administrative support, including professional correspondence, calendar management, telephone and inbox requests, and meeting preparation while maintaining confidentiality and attention to detail.
• Prepares, formats, and binds bid packets for team members upon request of clients, ensuring materials reflect client needs and destination strengths.
• Site Visits – secures locations, compiles attendee lists, builds agendas, prepares handouts/presentations, orders Food & Beverage, and coordinates with internal/external partners.

Skills

Communication skills

Organizational skills

Calendar management

Attention to detail

Confidentiality

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Houston First is seeking an Administrative Assistant in Sales to provide executive support to Managers and Directors of the Sales and Client Services department, ensuring smooth daily operations. The role requires exceptional MS Office skills and strong communication, with a 90-day temp period that may convert to full-time.

The candidate will coordinate with multiple departments, manage calendars, prepare documents, gather client information, and ensure data integrity across systems.