Sales Administrator/Coordinator

Firetrol Protection Systems; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Firetrol Protection Systems in Houston is seeking a highly organized Sales Administrator/Coordinator to support the sales team. The role tracks deficiencies, coordinates quotes, maintains records in ServiceTrade, and assists with customer-facing events.

This position offers exposure to PMA sales opportunities and learning the sales process, with collaboration across departments to resolve inquiries and drive performance.

Qualifications

• Proven experience in sales administration or coordination role is preferred but not mandatory.
• Interest in sales, customer relationships, and business development
• Willingness to assist with events and represent the company professionally
• Attention to detail is a must
• Ability to work independently and collaboratively in a team setting
• Strong organizational and project management skills
• Exceptional communication skills, both written and verbal
• Excellent interpersonal and relationship-building skills
• Ability to manage multiple tasks and changing priorities
• Ability to quickly learn and adapt to multiple business software platforms
• Familiarity with CRM systems and event planning tools

Responsibilities

• Assign deficiencies to appropriate sales representatives
• Follow up with sales reps on outstanding deficiencies that have not been quoted
• Coordinate with sales representatives to ensure timely submission of quotes
• Maintain accurate and up-to-date records of sales activities and customer interactions in ServiceTrade
• Assist in preparing reports and analysis related to sales performance
• Collaborate with other departments to address and resolve customer inquiries or concerns
• Plan and organize marketing events, including conferences, trade shows, and seminars
• Coordinate logistics for events, such as venue selection, booth setup, and promotional materials
• Log and track business opportunities generated from events in the CRM system
• Collaborate with the sales and management team to create compelling and on-brand promotional giveaways
• Manage inventory and distribution of marketing materials and giveaways
• Provide support for marketing events when needed
• Learn and develop an understanding of PMA sales, customer relationship management, and the overall sales process

Skills

Organization & PM

Communication

Interpersonal skills

Attention to detail

Adaptability & learning

Tools

Microsoft Office

ServiceTrade

Microsoft Great Plains

Job description

Our Houston office is seeking a highly organized, detail-oriented Sales Administrator/Coordinator to support our growing sales team. This rolehelps keep sales processes moving by tracking deficiencies, coordinating quotes, maintaining accurate records, and assistingwith customer-facing events. The position is ideal for someone interested in learning the sales process and may lead to a future PMA Sales opportunity for the right candidate.

The successful candidate will oversee multiple administrative duties, which include:

• Assign deficiencies to appropriate sales representatives
• Follow up with sales reps on outstanding deficiencies that have not been quoted
• Coordinate with sales representatives to ensure timely submission of quotes
• Maintain accurate and up-to-date records of sales activities and customer interactions in ServiceTrade
• Assist in preparing reports and analysis related to sales performance
• Collaborate with other departments to address and resolve customer inquiries or concerns
• Plan and organize marketing events, including conferences, trade shows, and seminars
• Coordinate logistics for events, such as venue selection, booth setup, and promotional materials
• Log and track business opportunities generated from events in the CRM system
• Collaborate with the sales and management team to create compelling and on-brand promotional giveaways

• Manage inventory and distribution of marketing materials and giveaways
• Provide support for marketing events when needed
• Learn and develop an understanding of PMA sales, customer relationship management, and the overall sales process

Requirements

Proven experience in sales administration or coordination role is preferred but not mandatory.

• Interest in sales, customer relationships, and business development
• Willingness to assist with events and represent the company professionally
• Attention to detail is a must
• Ability to work independently and collaboratively in a team setting
• Strong organizational and project management skills
• Exceptional communication skills, both written and verbal, in a professional context
• Excellent interpersonal and relationship-building skills
• Ability to manage multiple tasks and changing priorities
• Ability to quickly learn and adapt to multiple business software platforms
• Strong proficiency with Microsoft Office (Outlook, Excel, Word)
• Experience with Microsoft Great Plains and ServiceTrade software preferred
• Familiarity with CRM systems and event planning tools

Benefits

Firetrol offers competitive wages and top-of-the-line benefits that include health, dental vision, life insurance, short and long term disability, generous paid time off practice and a 401(k) plan with a generous company match and immediate vesting. Additionally, sponsors training and education opportunities. Finally, Firetrol offers career growth opportunities, not just a job.