Administrative Assistant, Part-time - 26-27 Winter Season

Alterra; Sandpoint (ID); On-site; USD 22,000 - 24,000; Full time

Benefits offered by this job

Free Alterra Mountain Resort pass

Employee housing

Discounted onsite childcare

Accrued paid sick leave

401(k) match

Great discounts and access to pro deal

Medical benefits, vacation time, and p

paid parental leave

Job summary

Schweitzer Mountain Resort in Sandpoint, Idaho, seeks a Seasonal Administrative Clerk to support the Employee Services team. You’ll handle filing, data entry, mail processing, pass administration, and answer calls, while maintaining confidentiality and coordinating with all departments.

Ideal candidates have a high school diploma, 1 year in a related role, and strong MS Office skills; excellent written and verbal English, and a willingness to multi-task in a fast-paced mountain environment.

Qualifications

• High school diploma or equivalent required; some college preferred.
• Minimum 1 year in related position or equivalent training.
• Strong clerical, data entry, and basic math skills.
• Excellent written and verbal communication in English.
• Ability to handle confidential information with discretion.

Responsibilities

• Perform general clerical duties and reception coverage.
• Process outgoing and incoming mail daily.
• Assist with employee and crew season passes and pass printers.
• Support Employment Services with applications and inquiries.
• Create and manage spreadsheets for contact lists and data.
• Maintain confidentiality and coordinate with all departments.

Skills

Strong communication skills

Public speaking

Multitasking

Self-motivated

English reading

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Word, Excel, Publisher, Outlook)

Job description

Seasonal

Welcome to Schweitzer—where passionate mountain recreation pros work hard and play harder. Known for our friendly, inclusive culture, we’re growing thoughtfully to enhance mountain access and village life. Join the Schweitzer difference and help shape our future.

Perks include:

• Free Alterra Mountain Resort pass
• Employee housing
• Discounted onsite childcare
• Accrued paid sick leave
• 401(k) match
• Great discounts and access to pro deals
• Depending on employment status you could qualify for full medical benefits, vacation time, and paid parental leave.

PAY RATE: $16-$17.50/hr. DOE

POSITION TYPE: Seasonal (3 days a week): Saturday, Sunday and Monday, Plus holidays (potential more days at the beginning of the season) 7:45am to 4pm

SUPERVISORY: No SUPERVISED BY: HR Manager

Position Summary :

Provides clerical support to Schweitzer Administration, focusing on the Employee Services department.

Essential Functions and Major Responsibilities :

• Performs general clerical duties (i.e., filing, copying, typing, data entry) and provides Administration desk coverage (i.e., answering main phone console, greeting visitors, handling base-radio communications.)
• Responsible for processing outgoing and ingoing mail (including sorting and distributing) on a daily basis.
• Assists with employee & crew family season passes, including use of Siriusware Sales system, and pass printers.
• Supports Employee Services team with employment applications and responds to job inquiries through email and telephone.
• Creates and manages spreadsheets for contact lists and various data.
• Position will be privy to confidential material and must exercise discretion at all times. Works closely and communicates with all departments supporting needs that may arise.

Secondary Responsibilities :

• Completes projects from directors as needed.
• Must have or be willing to develop extensive knowledge of Schweitzer Mountain Resort policies, procedures, facilities and events.
• Must be willing and able to take on a wide variety of tasks and projects on short notice and with minimal supervision.
• Responsibilities are listed as guidelines and the position is not necessarily limited to these items.

Specific Job Skills :

License/Certifications- Valid driver’s license insurable through Schweitzer Mountain, preferred, not required.

Technical- Strong computer skills, particularly Microsoft Office, including Word, Excel, Publisher and Outlook.

Physical Capabilities- This is primarily a sedentary position. Will lift up to 30 lbs occasionally. Will be required to walk through all weather conditions to deliver mail, etc. Workplace is approximately 95% indoor, 5% outdoors.

Additional- Clerical skills: English reading, business writing, and basic math. Strong communication skills. Public speaking preferred. Must be flexible, able to multi-task and self-motivated.

Education/Related Experience :

Minimum education required- High school diploma or equivalent required, some college preferred.

Minimum time in related position- 1 year related experience or equivalent school and/or training required.

Equipment and Safety/Protective Equipment Used :

Phones, copiers, switchboard, computers, fax, printers, postage machine, laminator, misc. office machines.