Administrative Assistant _ Part-Time

Adecco US, Inc.; San Mateo (CA); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental

Vision

Life insurance

Short-term disability

401K plan

Paid sick leave

Holiday pay

Commuter benefits

EAP program

Job summary

Adecco US, Inc. seeks a Front of House Coordinator in San Mateo, CA to welcome guests, support daily office operations, and be the face of the local office.

In this 8-week contract with extension potential, you will greet employees, manage guest check-ins via Envoy, coordinate lunch service, restock supplies, and help Slack-based requests while maintaining professionalism for senior leaders. The role emphasizes hospitality, organization, and discrete interaction with executives, offering a

Qualifications

• Customer-focused front-of-house service experience preferred.
• Excellent written and verbal communication; Slack a plus.
• Comfort interacting with executives while maintaining professionalism and discretion.

Responsibilities

• Greet and assist employees, candidates, and visitors with a warm and professional approach
• Monitor and respond to Slack messages and office-related requests
• Maintain a clean, organized, and inviting office environment
• Restock snacks, beverages, and workplace supplies
• Coordinate and support Boost Day lunch service on Tuesdays and Thursdays
• Troubleshoot employee requests and connect team members with appropriate workplace contacts
• Manage guest check-ins through Envoy and respond to intercom notifications
• Ensure every guest and employee has a positive experience from arrival to departure

Skills

Customer service

Verbal communication

Written communication

Slack familiarity

Executive interaction

Organizational skills

Discretion

Reliability

Fast-paced environment

Job description

Front of House Coordinator | San Mateo, CA

Pay: $28/hour

Duration: 8-week contract with potential for extension

Schedule: Tuesday, Wednesday, Thursday (regular schedule) with occasional Mondays and Fridays as needed

About the Role

Are you someone who loves creating great first impressions and helping people feel welcome? We're looking for an upbeat, polished, and service-oriented Front of House Coordinator to be the face of our San Mateo office.

This highly visible role supports a workplace home to senior leaders, including our CEO. You'll play a key part in creating an exceptional employee and guest experience while helping keep daily office operations running smoothly.

What You'll Do

As the go-to person for workplace support, you'll help create a professional, welcoming, and enjoyable office environment.

Responsibilities include:

• Greet and assist employees, candidates, and visitors with a warm and professional approach

• Monitor and respond to Slack messages and office-related requests

• Maintain a clean, organized, and inviting office environment

• Restock snacks, beverages, and workplace supplies

• Coordinate and support Boost Day lunch service on Tuesdays and Thursdays

• Troubleshoot employee requests and connect team members with the appropriate workplace contacts

• Manage guest check-ins through Envoy and respond to intercom notifications

• Ensure every guest and employee has a positive experience from arrival to departure

What We're Looking For

We're seeking someone who is proactive, resourceful, and passionate about delivering excellent customer service.

Qualifications:

• Strong customer service mindset with a willingness to jump in and help

• Excellent written and verbal communication skills; Slack experience is a plus

• Comfortable interacting with executives and senior leaders while maintaining professionalism and discretion

• Strong organizational skills and attention to detail

• Positive attitude and ability to thrive in a fast-paced environment

• Reliable, adaptable, and committed to creating an outstanding workplace experience

Why You'll Love This Opportunity

• Competitive pay at $28/hour

• Opportunity to gain experience in a high-profile corporate environment

• Work closely with employees, leadership, and visitors across the organization

• Play a meaningful role in shaping workplace culture and employee engagement

• Potential for contract extension beyond the initial 8-week assignment

Pay Details: $28.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

• medical

• dental

• vision

• life insurance

• short-term disability

• additional voluntary benefits

• EAP program

• commuter benefits

• 401K plan

• Paid Sick Leave

• any other paid leave required by Federal, State, or local law

• Holiday pay

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.