Workplace Experience & Administrative Coordinator

Career Group; San Francisco (CA); On-site; USD 100,000 - 110,000; Full time

Job summary

Career Group is seeking an energetic Workplace Experience & Administrative Coordinator to be the operational heartbeat of our San Francisco headquarters. Reporting to the Chief of Staff, this role blends workplace operations, executive support, and office experience to create an exceptional environment for employees and visitors.

This temporary role offers mentorship and growth toward a long-term career in operations or executive support, with a path to permanent placement.

Qualifications

• 2+ years in administrative, workplace, office operations, executive support or coordination roles.
• Warm, professional demeanor with a passion for creating outstanding workplace experiences.
• Strong organizational skills and attention to detail with ability to manage multiple priorities.
• Proactive with problem-solving skills and the ability to work independently.
• Excellent interpersonal and communication skills with high emotional intelligence.
• Familiarity with Google Workspace, Slack, and calendar management tools.

Responsibilities

• Oversee day-to-day operations of the San Francisco office to keep space organized, welcoming, and functional.
• Serve as primary contact for building management, vendors, and office service providers.
• Coordinate office events, team gatherings, and workplace initiatives that enhance employee experience.
• Support executive priorities with calendar management and meeting preparation.
• Coordinate domestic and international travel as needed and manage itineraries.
• Provide flexible administrative support on special projects and cross-functional initiatives.

Skills

Administrative

Office operations

Executive support

Travel coordination

Attention to detail

Communication

Google Workspace

Slack

Calendar management

Tools

Google Workspace

Slack

Calendar tools

Job description

Our client is seeking an energetic, highly organized, and people-oriented Workplace Experience & Administrative Coordinator to serve as the operational heartbeat of their San Francisco headquarters. Reporting to the Chief of Staff, this role combines workplace operations, executive support, and office experience, making it an excellent opportunity for someone who enjoys wearing multiple hats and creating an exceptional environment for employees and visitors alike.

This position offers significant mentorship and professional growth for someone looking to build a long-term career in operations, executive support, or workplace experience.

** Please note this is a temporary position with the opportunity to become permanent. The office is located in San Francisco, CA and $100,000 - $110,000 is the pay. **

Key Responsibilities

Workplace Operations & Office Experience

• Oversee the day-to-day operations of the San Francisco office, ensuring the space remains organized, welcoming, and fully functional.
• Serve as the primary point of contact for building management, vendors, and office service providers.
• Coordinate office events, team gatherings, and workplace initiatives that foster a positive employee experience.

Executive & Administrative Support

• Partner closely with the Chief of Staff to support executive priorities and anticipate operational needs.
• Assist with calendar management, helping coordinate meetings while balancing business and personal commitments.
• Prepare meeting materials and ensure leadership has the information needed for upcoming engagements.

Travel & Logistics

• Coordinate domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Proactively resolve scheduling conflicts and last-minute travel changes.

Events & Team Support

• Assist with planning and executing internal meetings, company events, and external gatherings.
• Provide flexible administrative and operational support on special projects and ad hoc initiatives.
• Research vendors, coordinate office services, and support cross-functional operational needs.

Qualifications

• 2+ years of experience in an administrative, workplace, office operations, executive support, or coordination role.
• A warm, professional, and service-oriented demeanor with a passion for creating an outstanding workplace experience.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
• Highly proactive with excellent problem-solving skills and the ability to work independently.
• Strong interpersonal and communication skills with high emotional intelligence.
• Proficiency with Google Workspace, Slack, calendar management tools, and other modern productivity software.
• Eagerness to learn, take ownership, and grow within a fast-paced, collaborative environment.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.