Administrative Assistant Part-time

AppleOne Employment Services; Newport Beach (CA); On-site; USD 34,000 - 41,000; Part time

Job summary

AppleOne Employment Services in Newport Beach, CA is seeking a part-time Administrative Assistant for a temp-to-hire opportunity. The role supports day-to-day operations with strong organizational skills, independent work, and clear communication.

Initial schedule is 3 hours per day, 3 days per week, with potential to increase as the company grows. Candidates should be proficient in Excel and comfortable managing calendars, filing systems, and basic data entry.

Qualifications

• Minimum of 2 years of Administrative Assistant or Personal Assistant experience.
• 3 to 5 years of administrative support experience preferred depending on role level.
• Proficiency in Microsoft Excel required; comfortable with data entry and basic analysis.

Responsibilities

• Schedule appointments, coordinate calendars, and help keep daily activities organized.
• Create, update, and maintain electronic and physical filing systems.
• Maintain and manage a web-based filing system with accuracy and consistency.
• Write, edit, and format instructional documents and administrative materials.
• Perform data entry, basic analysis, and administrative tracking using Excel.
• Provide general administrative and personal assistant support as business needs evolve.

Skills

Scheduling & calendars

Data entry

Excel proficiency

Written & verbal communication

Organization

Multitasking

Dependable & proactive

Tools

Microsoft Excel

Web-based filing systems

Job description

Job Summary

We are seeking a tech-savvy Administrative Assistant Part-time for a temp-to-hire opportunity in Newport Beach, CA. This role is ideal for an organized administrative professional who enjoys variety, can work independently, and is comfortable supporting day-to-day business operations in a growing environment.

This is a great opportunity for someone looking for part-time hours now with the potential for increased responsibilities and expanded hours as the company grows. The right candidate will bring strong communication skills, excellent follow-through, and the flexibility to step in where needed.

Key Responsibilities

• Schedule appointments, coordinate calendars, and help keep daily activities organized.
• Create, update, and maintain electronic and physical filing systems.
• Maintain and manage a web-based filing system with accuracy and consistency.
• Write, edit, and format instructional documents and administrative materials.
• Perform data entry, basic analysis, and administrative tracking using Excel.
• Provide general administrative and personal assistant support as business needs evolve.

Compensation and Benefits

• Pay range: $25 to $30 per hour.
• Temp-to-hire opportunity.
• Initial schedule: 3 hours per day, 3 days per week.
• Hours and responsibilities may increase as the company grows.

Required Qualifications and Skills

• Manage scheduling, calendars, filing systems, and administrative documentation.
• Support data entry, reporting, and basic analysis using Excel.
• Maintain organized electronic, physical, and web-based records.
• Assist with instructional documents and general administrative support.
• Minimum of 2 years of previous Administrative Assistant or Personal Assistant experience.
• 3 to 5 years of administrative support experience preferred based on role level.
• Proficient in Microsoft Excel.
• Very tech-savvy and comfortable learning new tools and systems.
• Strong written and verbal communication skills.
• Outstanding organizational skills and attention to detail.
• Ability to multitask, prioritize work, and adapt as needs change.
• Must be dependable, proactive, and ready to step in where needed.

Preferred Qualifications

• Some ChatGPT experience is helpful.
• Experience maintaining web-based filing systems is preferred.
• Prior experience supporting a growing business or executive-level professional is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.