Administrative Assistant (part-time)

sci; El Paso (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

sci in El Paso provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. The role involves scheduling meetings, arranging travel, planning events, and handling invoices and expenses while maintaining documents and confidential information.

The successful candidate will have a high school diploma and at least 3 years of customer-focused experience in a fast-paced environment, with strong typing, written and verbal communication skills, and a

Qualifications

• High school diploma or equivalent required.
• At least 3 years of customer-focused, fast-paced professional experience.

Responsibilities

• Schedule meetings and travel arrangements.
• Plan events and manage expense reports.
• Prepare memos, transcripts, presentations, and reports.
• Handle inquiries in writing or verbally.
• Enter contract details and maintain documents.
• Process accounts payable and other accounting support.
• Administer HR processes including new hire paperwork and background checks.
• Ensure SOX compliance and policy adherence.
• Train others on policies and company initiatives.
• Provide friendly assistance to visitors.

Skills

Typing 40–60 wpm

Office equipment familiarity

Confidentiality

Communication skills

Compassion and integrity

Ability to follow instructions

Education

High school diploma

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

High school diploma or equivalent

Experience

3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 79904

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - El Paso