Administrative Assistant

Service Corporation International; El Paso (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Service Corporation International is seeking an Administrative Assistant to provide comprehensive support to a funeral home, cemetery, crematory, or combination of facilities. You will schedule meetings, plan events, process invoices and reports, and assist callers while maintaining confidential information with discretion.

The role requires 3 years in a fast-paced environment and a high school diploma, plus strong computer and word processing skills.

Qualifications

• 3 years of experience in a customer-focused, fast-paced professional environment.
• High school diploma or equivalent required.
• Advanced computer, internet and word processing skills (typing 40–60 wpm).

Responsibilities

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and/or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains related documents
• Orders and checks memorial to ensure accuracy
• Processes license renewals for funeral home and cemetery
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming calls and directs them to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office supplies and equipment
• Administers HR processes including new hire paperwork and background checks
• Maintains compliance with policies with SOX administration and audit
• Trains others on policies and initiatives
• Maintains a friendly attitude and offers assistance to all visitors

Skills

Typing 40-60 wpm

Written & verbal communication

Confidentiality

Discretion in handling information

Office equipment knowledge

Education

High school diploma or equivalent

Tools

Calculators

Copiers

Printers

Fax machines

Telephone console

Job description

• Prepares daily schedules

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

Job Responsibilities

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills And Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40-60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 79915

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - El Paso