Administrative Assistant

Service Corporation International; Wichita (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Service Corporation International is seeking an Administrative Assistant to provide comprehensive clerical and admin support at a funeral home/cemetery/crematory site. You will coordinate schedules, process invoices and expenses, prepare reports, and assist with HR processes and compliance with SOX policies.

The role requires 3 years in a fast-paced, customer-focused environment, strong computer skills, and excellent written and verbal communication.

Qualifications

• Must have advanced computer, internet and word processing skills with typing 40–60 wpm.
• Experience with office equipment (calculators, copiers, printers, fax machines).
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• High level of compassion and integrity.
• Ability to follow instructions and work with minimal supervision.

Responsibilities

• Prepares daily schedules
• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

Skills

Typing 40-60 wpm

Computer skills

Confidential data handling

Communication skills

Compassion and integrity

Discretion

Education

High school diploma

Job description

• Prepares daily schedules

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

Job Responsibilities

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills And Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Language

Bilingual in Spanish a plus

Schedule

Monday - Friday/8am-5pm

Postal Code: 67206

Category (Portal Searching): Administration and Clerical

Job Location: US-KS - Wichita