Administrative Assistant (part-time)

Service Corporation International; El Paso (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

Service Corporation International seeks an administrative support specialist to assist a funeral home, cemetery, or crematory cluster. You will handle scheduling, document processing, and responsive inquiries, while maintaining confidential records with discretion.

The role requires strong computer skills, 3+ years in a fast-paced office, and compassionate professionalism to support families with care and accuracy.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years in a customer-focused, fast-paced environment.
• Advanced computer, internet and word processing skills.
• Strong written and oral communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Schedules meetings and makes travel arrangements.
• Plans events and prepares meetings and materials.
• Generates reports and processes invoices and expenses.
• Answers inquiries in writing or verbally and directs to appropriate team.
• Maintains customer information and filing systems.
• Processes accounts payable and other accounting support transactions.
• Administers HR processes including new hire paperwork and background checks.
• Ensures compliance with policies/procedures including SOX administration.
• Trains staff on policies, procedures and company initiatives.
• Provides friendly guidance to visitors and teammates entering the location.

Skills

Advanced computer skills

Typing 40-60 wpm

Effective written and verbal comms

Discretion with confidential info

Compassion and integrity

Customer-focused, fast-paced

Education

High school diploma or equivalent

Job description

Our associates celebrate lives. We celebrate our associates. Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

• Education: High school diploma or equivalent
• Experience: 3 years of experience working in a customer-focused and fast-paced professional environment
• Knowledge, Skills and Abilities: Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 79904

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - El Paso

Who we are. What we do.

We are a company committed to supporting families at difficult times. Nowhere will you find a group of caregivers and teams more passionate about the work they do or more invested in the well-being of the families they serve. The Dignity Memorial name is a symbol of trust and a mark of excellence. As the largest provider of funeral, cemetery and cremation services in North America, we're dedicated to celebrating the life and legacy of every loved one with professionalism, compassion and attention to detail that is second to none. "SCI" refers to Service Corporation International and its affiliates.

Equal Opportunity Employer, M/F/D/V SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities.