Administrative Assistant (Part-Time)

TALENT Software Services; Cambridge (MA); Presencial; USD 28 000 - 39 000; Tempo parcial

Resumo da oferta

TALENT Software Services is seeking a part-time admin and marketing support to help with a variety of tasks across scheduling, communications, content proofreading, social media updates, and event coordination.

The role involves Airtable task management, basic Canva design work, travel coordination, and handling print materials. A detail-oriented, organized candidate with multitasking ability will excel in this position.

Qualificações

• Organized, detail-oriented candidate.
• Ability to handle multiple tasks efficiently.
• Experience with scheduling and event coordination.

Responsabilidades

• General scheduling for meetings and conference rooms.
• Email inbox management and unsubscribe handling.
• Proofreading emails and communications.
• Updating social media kits and managing social media communities.
• Entering tasks in Airtable and updating items.
• Organizing participant testimonials and materials.
• Possible Canva/graphic design tasks.
• Requesting print quotes and coordinating pickups.
• Organizing brochures, one-sheets, and conference supplies.
• Planning conference registrations and event logistics.
• Tracking sponsorship deliverables (ads, emails, bag stuffers).
• Purchasing and shipping physical collateral and materials.
• Arranging travel and maintaining lead lists.
• Potential budget and reconciliation tasks in the future.

Conhecimentos

Administrative support

Email management

Proofreading

Social media management

Canva design

Ferramentas

Airtable

Canva

Descrição da oferta de emprego

Job Description

This part-time role involves a variety of administrative and marketing tasks to support our team. The ideal candidate will be organized, detail-oriented, and capable of managing multiple responsibilities efficiently. Below is a list of primary duties and responsibilities:

• General scheduling for meetings, conference rooms, etc.
• Email inbox management, including forwarding or responding to replies and handling unsubscribe requests.
• Proofreading emails and other content and communications.
• Updating social media kits and managing social media communities.
• Entering tasks and updating various Airtable items.
• Organizing and recording participant testimonials.
• Potential involvement in Canva/graphic design tasks.
• Requesting print quotes and managing pickups.
• Organizing tracking and storage of materials, such as one-sheets, brochures, and conference supplies.
• Event & Conference Coordination:
• Planning and preparing conference registration and event logistics & summaries.
• Tracking sponsorship package deliverables, including ads, emails, and bag stuffers.
• Purchasing, packing, and shipping physical collateral, supplies, and materials.
• Arranging travel, managing invitations, and maintaining lead lists.
• Other duties as assigned, with potential for budget and reconciliation tasks in the future.