General Marketing Assistant

Argon Agency; West Palm Beach (FL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Flexible schedule

Free food & snacks

Health insurance

Opportunity for advancement

Paid time off

Training & development

Job summary

A digital marketing agency in Florida seeks a Marketing Assistant to provide essential support to client accounts, manage communications, and assist with administrative tasks. The ideal candidate thrives in a dynamic environment, demonstrating strong organizational and communication skills. Responsibilities include client communication, task management, and social media support to ensure smooth operations. Applicants must be proactive, detail-oriented, and able to juggle multiple responsibilities in a collaborative setting.

Qualifications

• Ability to juggle multiple responsibilities without losing structure.
• Experience in client communication and appointment coordination.
• Proficiency in social media management and basic content uploading.

Responsibilities

• Serve as a communication bridge between clients and internal teams.
• Support account managers with tracking deliverables and timelines.
• Assist with maintaining client business profile information accuracy.
• Provide administrative support to agency leadership and internal teams.

Skills

Strong communication skills

Attention to detail

Organizational skills

Proactive and dependable

Resourceful

Job description

Benefits:

• Flexible schedule
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development

Marketing Assistants play a critical support role in keeping client accounts organized, communications clear, and daily operations moving efficiently.

This is a highly collaborative position that requires strong communication skills, attention to detail, and the ability to juggle multiple responsibilities without losing structure.

You will serve as a communication bridge between clients and internal teams while also handling essential administrative and marketing support functions.

This role is ideal for someone who enjoys being the operational backbone of a growing organization. This is not a passive support role, it is a mission‑critical position that keeps our accounts running efficiently.

Key Areas of Responsibility

Client Communication & Appointment Coordination

• Check general inboxes (phone, email and social media)
• Collect client materials and approvals
• Communicate updates, deliverables, and requests clearly and professionally
• Confirm appointments and scheduled calls with clients
• Send reminders and follow‑ups to ensure attendance and preparedness
• Work with team leads to create meeting agendas, materials for meetings and recaps
• Maintain organized documentation of conversations and requests
• Escalate urgent matters appropriately

Project Coordination & Task Management

• Support account managers with tracking deliverables and timelines
• Monitor task status and follow up with internal teams
• Ensure deadlines are clearly communicated and met
• Assist with preparing weekly client updates
• Identify potential delays before they become problems

Business Profile Management

• Data entry for the setup and optimization of client’s online business listings
• Upload images, update service descriptions, and monitor business information accuracy
• Coordinate review requests and assist with response management
• Ensure listings remain compliant and properly optimized

Social Media Support

• Daily social seeding
• Assist with proof reading content
• Assist with basic content uploading and formatting
• Ensure posts go live as scheduled
• Monitor comments and notify account managers of engagement

Administrative & Operational Support

• Organize and maintain structured cloud folders (Google Drive, Dropbox, etc.)
• Maintain consistent file naming conventions
• Reorder marketing materials or printed collateral for clients
• Track inventory of client materials when applicable
• Assist with internal documentation and SOP organization

Executive & Agency Support

• Provide administrative support to agency leadership as needed
• Assist with internal scheduling and follow‑ups
• Conduct light research tasks when requested
• Support cross‑department needs during high‑volume periods

Core Traits We Look For

• Anticipatory action
• Proactive and dependable
• Calm under pressure
• Highly organized / detail‑oriented
• Professional communicator
• Team‑oriented
• Resourceful
• Takes ownership without being asked