Administrative Assistant - Organized Ops & Payroll

lliance Ground International; Fort Myers, Northern (FL, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid vacation

Medical/dental/vision benefits

Uniforms and on-the-job training

401(k) program

Employee assistance program

Travel discounts

Job summary

Alliance Ground International is hiring an Administrative Assistant in Fort Myers, FL. The role provides essential office support, including scheduling, document prep, communications, and record-keeping to keep operations smooth and compliant.

The ideal candidate is organized, detail-oriented, and proactive, with strong time management and communication skills. Candidates must meet minimum education/experience requirements and be able to work flexible hours.

Qualifications

• Must be at least 18 years old and possess an associate degree or equivalent from a two-year college or technical school; alternatively, two years of related experience and/or training.
• Demonstrated strong communication skills to interact professionally with team members and customers.
• Proficiency in MS Word, PowerPoint, Excel, and Outlook is required.

Responsibilities

• Administrative Support: data entry, filing, copying, scanning; calendar management; prepare documents and reports.
• Communication Management: answer calls, respond to emails, greet visitors, manage inquiries.
• Meeting and Event Coordination: assist meetings, prepare materials, take minutes, support events and workshops.
• Record Keeping: process payroll-related data, maintain employee records, prepare payroll reports.
• General Office Operations: coordinate travel, manage supplies, liaise with vendors.
• Compliance and Training: complete required forms, adhere to procedures, receive training as needed.

Skills

Communication skills

Scheduling

Record keeping

Legal compliance knowledge

Education

Associate degree or equivalent

Two years related experience

Tools

MS Word

PowerPoint

Excel

Outlook

Job description

Alliance Ground International is hiring an Administrative Assistant in Fort Myers, FL. The role provides essential office support, including scheduling, document prep, communications, and record-keeping to keep operations smooth and compliant.

The ideal candidate is organized, detail-oriented, and proactive, with strong time management and communication skills. Candidates must meet minimum education/experience requirements and be able to work flexible hours.