Administrative Assistant - Operations and HR

London Approach; Conshohocken (Montgomery County); On-site; USD 42,000 - 60,000; Full time

Job summary

London Approach is seeking a highly organized Administrative Assistant to support Accounting and Operations. Responsibilities include payroll administration, timesheet entry, office inventory management, and general admin across multiple teams.

The ideal candidate is proactive, resourceful, and capable of managing multiple priorities in a fast-paced, collaborative environment. The role involves assisting with weekly payroll preparation, invoicing, expense tracking, and maintaining records, while

Qualifications

• 2+ years in administrative, accounting support, or office operations.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office (Excel/Outlook/Word).
• Payroll, timesheets, or accounting software experience preferred.
• Excellent communication, time management, and multitasking abilities.
• Ability to work independently across multiple departments.

Responsibilities

• Payroll & Timesheets: assist with weekly payroll prep, timesheet collection, data entry, follow-up on submissions.
• Accounting Support: invoicing, expense tracking, reporting, recordkeeping, and admin tasks.
• Office Management: monitor inventory, order supplies, coordinate with vendors, support daily operations.
• Administrative Support: assist Accounting, Operations, Sales, Recruiting, and leadership teams.
• Data Management: maintain records, update systems, prepare reports, organize files.
• Employee Support: onboarding, offboarding, employee documentation, internal communications.
• Team Coordination: schedule meetings, coordinate activities, assist with special projects.

Skills

2+ years administrative experience

Strong organizational skills

Attention to detail

Multitasking abilities

Effective communication

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

London Approach is seeking a highly organized, detail-oriented, and dependable Administrative Assistant to support our Accounting and Operations departments. This individual will assist with payroll administration, timesheet entry, office inventory management, and general administrative needs across multiple teams. The ideal candidate is proactive, resourceful, and comfortable managing multiple priorities in a fast-paced, collaborative environment.

Key Responsibilities.

• Payroll & Timesheets: Assist with weekly payroll preparation, timesheet collection, data entry, and follow-up on outstanding submissions.
• Accounting Support: Assist with invoicing, expense tracking, reporting, recordkeeping, and general accounting administration.
• Office Management: Monitor and maintain office inventory, order supplies, coordinate with vendors, and support daily office operations.
• Administrative Support: Provide general administrative assistance to Accounting, Operations, Sales, Recruiting, and leadership teams.
• Data Management: Maintain accurate records, update internal systems, prepare reports, and organize electronic files.
• Employee Support: Assist with onboarding, offboarding, employee documentation, and internal communications.
• Team Coordination: Schedule meetings, coordinate office activities, and assist with special projects as needed.

Qualifications

• 2+ years of administrative, accounting support, or office operations experience.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Experience with payroll, timesheets, or accounting software preferred.
• Excellent communication, time management, and multitasking abilities.
• Ability to work independently while supporting multiple departments.
• Professional, dependable, and able to handle confidential information.

About London Approach

London Approach is a boutique staffing and recruiting firm specializing in modern staffing solutions. We pride ourselves on our collaborative culture, exceptional service, and commitment to building lasting relationships.

London Approach is an Equal Opportunity Employer.