Payroll & Operations Admin Specialist

London Approach; Conshohocken (Montgomery County); On-site; USD 42,000 - 60,000; Full time

Job summary

London Approach is seeking a highly organized Administrative Assistant to support Accounting and Operations. Responsibilities include payroll administration, timesheet entry, office inventory management, and general admin across multiple teams.

The ideal candidate is proactive, resourceful, and capable of managing multiple priorities in a fast-paced, collaborative environment. The role involves assisting with weekly payroll preparation, invoicing, expense tracking, and maintaining records, while

Qualifications

• 2+ years in administrative, accounting support, or office operations.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office (Excel/Outlook/Word).
• Payroll, timesheets, or accounting software experience preferred.
• Excellent communication, time management, and multitasking abilities.
• Ability to work independently across multiple departments.

Responsibilities

• Payroll & Timesheets: assist with weekly payroll prep, timesheet collection, data entry, follow-up on submissions.
• Accounting Support: invoicing, expense tracking, reporting, recordkeeping, and admin tasks.
• Office Management: monitor inventory, order supplies, coordinate with vendors, support daily operations.
• Administrative Support: assist Accounting, Operations, Sales, Recruiting, and leadership teams.
• Data Management: maintain records, update systems, prepare reports, organize files.
• Employee Support: onboarding, offboarding, employee documentation, internal communications.
• Team Coordination: schedule meetings, coordinate activities, assist with special projects.

Skills

2+ years administrative experience

Strong organizational skills

Attention to detail

Multitasking abilities

Effective communication

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

London Approach is seeking a highly organized Administrative Assistant to support Accounting and Operations. Responsibilities include payroll administration, timesheet entry, office inventory management, and general admin across multiple teams.

The ideal candidate is proactive, resourceful, and capable of managing multiple priorities in a fast-paced, collaborative environment. The role involves assisting with weekly payroll preparation, invoicing, expense tracking, and maintaining records, while