Administrative Assistant

DBS Staffing Services Inc; Chesapeake (VA); Hybrid; USD 21,000 - 34,000; Part time

Job summary

DBS Staffing Services Inc is seeking an Administrative Assistant to support payroll, HR administration, and office operations in a part-time hybrid role in Chesapeake, VA. You will assist with payroll processing, respond to employee inquiries, and help maintain HR records.

Proficiency in Microsoft Word and Excel, plus excellent communication and discretion with confidential information, are essential. The role offers hybrid work flexibility and potential transition to full-time as the company

Qualifications

• Experience in administrative, HR, or payroll support is preferred.
• Proficiency in MS Word and Excel for formatting and data tracking.
• Strong communication and confidential information handling skills.
• Ability to work independently in a hybrid environment.

Responsibilities

• Payroll support and respond to employee inquiries with accuracy.
• Create and format reports and internal documents using Word/Excel.
• Track applications, schedule interviews, and assist onboarding.
• Maintain clear, professional communications with staff and management.

Skills

Microsoft Excel

Microsoft Word

Data tracking

Reporting

Communication

Discretion

Self-motivation

Hybrid work

Tools

Microsoft Office Suite

Job description

Position Overview

We are seeking a detail-oriented, organized, and reliable Administrative Assistant to join our team. In this role, you will provide essential support to our administrative and HR operations.

This is a part-time hybrid position, offering the flexibility to work both remotely and from our office when needed. For the right candidate, there is a strong possibility for this role to transition into a permanent full-time position as our company grows.

Key Responsibilities

• Payroll Support & Employee Inquiries:

  • Assist with payroll processing and administration.

  • Act as the primary point of contact for employees, answering routine questions regarding payroll, paystubs, and general policies.

  • Generate accurate payroll reports and maintain organized payroll records.

• Document & Report Generation:

  • Utilize Microsoft Word and Microsoft Excel to create, format, and maintain professional reports, correspondence, and internal documents.

• Applicant Tracking & HR Administration:

  • Track and manage incoming employee applications through our hiring pipeline.

  • Coordinate interview schedules and assist with onboarding paperwork.

• General Employee Communications:

  • Serve as a friendly and professional communication bridge between staff and management via email, phone, and in-person channels.

  • Assist with general office administration and organizational tasks as needed.

Qualifications & Requirements

• Software Proficiency: Strong working knowledge of Microsoft Office Suite, with demonstrated proficiency in Microsoft Word (formatting documents/reports) and Microsoft Excel (data tracking, spreadsheets, and reporting).

• Experience: Previous experience in an administrative, HR, or payroll support role is strongly preferred.

• Communication Skills: Excellent verbal and written communication skills with a professional, helpful, and customer-service-oriented demeanor.

• Discretion: High level of integrity and ability to handle sensitive and confidential employee information with discretion.

• Work Style: Self-motivated and comfortable working independently in a hybrid environment (remote and in-office).