Administrative Assistant

ADP, Inc.; Tacoma (WA); On-site; USD 48,000 - 60,000; Full time

Job summary

ADP, Inc. in Tacoma, WA seeks a Cross-Functional Administrative Assistant to support Human Resources and Operations by managing data, reporting, communications, and digital file organization.

The role emphasizes discretion with confidential information and collaboration across departments. The ideal candidate is highly organized and proficient in Microsoft Office, able to handle multiple tasks, and contributes to a team-driven environment.

Qualifications

• Minimum of two years of administrative or office support experience.
• Proficiency with Microsoft Office applications (Outlook, Excel, Teams, Word).
• Experience with OneDrive and SharePoint.
• Excellent verbal and written communication.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, priorities, and deadlines.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to Human Resources, IT, and Operations.
• Perform accurate data entry and maintain records across systems.
• Create, update, and distribute reports, spreadsheets, and tracking logs.
• Draft and manage internal communications and correspondence.
• Coordinate meetings and schedules.
• Organize and archive electronic files and records.
• Manage documents within SharePoint and OneDrive.
• Review documentation for accuracy and completeness.
• Support projects and process improvement initiatives.
• Handle sensitive information with professionalism and discretion.
• Perform other administrative duties as assigned.

Skills

Microsoft Office proficiency

Strong organizational skills

Verbal and written communication

Confidentiality & discretion

Multitasking & time management

Tools

SharePoint

OneDrive

Outlook

Excel

Teams

Word

Job description

We are seeking a professional and detail-oriented Cross-Functional Administrative Assistant to support our Human Resources and Operations teams. This position plays a key role in ensuring efficient day-to-day administrative operations through data management, reporting, communications, and digital document organization.

The ideal candidate is highly organized, proficient with Microsoft Office applications, and able to manage confidential information with discretion. This is an excellent opportunity for an individual who enjoys supporting multiple departments and contributing to a collaborative team environment.

Essential Duties and Responsibilities

• Provide administrative support to Human Resources, Information Technology, and Operations departments.
• Perform accurate data entry and maintain records across multiple systems.
• Create, update, and distribute reports, spreadsheets, and tracking logs.
• Draft and manage internal communications and correspondence.
• Coordinate meetings, schedules, and other administrative activities.
• Organize, maintain, and archive electronic files and records.
• Manage documents within SharePoint and OneDrive.
• Review documentation for accuracy, completeness, and proper organization.
• Support departmental projects and process improvement initiatives.
• Handle sensitive and confidential information with professionalism and discretion.
• Perform other administrative duties as assigned.

Qualifications

Required

• Minimum of two (2) years of administrative, clerical, or office support experience, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office applications, including:
  • Outlook
  • Excel
  • Teams
  • Word
• Experience using or navigating OneDrive and SharePoint.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks, priorities, and deadlines.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Preferred

• Experience supporting multiple departments or business functions.
• Knowledge of HR, IT, or Operations administrative processes.
• Intermediate Excel skills, including data tracking, reporting, filtering, and basic formulas.

Knowledge, Skills, and Abilities

• Strong attention to detail and accuracy.
• Excellent time management and organizational skills.
• Ability to work independently and collaboratively.
• Strong customer service and interpersonal skills.
• Adaptability in a fast-paced environment.
• Commitment to maintaining confidential and sensitive information.

Physical Requirements

• Ability to remain seated and work at a computer for extended periods.
• Ability to occasionally lift and move office materials weighing up to 20 pounds.
• Regular use of computers, telephones, printers, and other standard office equipment.