Administrative Assistant

United-Westlabs,-Inc.-3; Tacoma (WA); On-site; USD 42,000 - 62,000; Full time

Job summary

The Cross-Functional Administrative Assistant will support Human Resources, IT, and Operations with data management, reporting, and digital records. The role requires meticulous organization, confidentiality, and proficiency in Microsoft Office, SharePoint, and OneDrive.

You will handle data entry, produce reports, coordinate meetings, and maintain electronic files while contributing to process improvements in a collaborative team environment.

Qualifications

• 2+ years administrative/office support experience.
• Proficiency in MS Office (Outlook, Excel, Teams, Word).
• Experience with OneDrive and SharePoint.
• Excellent organizational, verbal and written communication; ability to maintain confidentiality.

Responsibilities

• Provide admin support to HR, IT, and Operations.
• Perform accurate data entry and maintain records across multiple systems.
• Create, update, and distribute reports and tracking logs.
• Draft and manage internal communications.
• Coordinate meetings and schedules.
• Organize electronic files and records.
• Manage documents in SharePoint and OneDrive.
• Review documentation for accuracy and completeness.
• Support projects and process improvements.
• Handle confidential information with discretion.

Skills

MS Office proficiency

Data entry

Organizational skills

Communication

Multitasking

Discretion/confidentiality

Tools

Outlook

Excel

Teams

Word

SharePoint

OneDrive

Job description

We are seeking a professional and detail-oriented Cross-Functional Administrative Assistant to support our Human Resources and Operations teams. This position plays a key role in ensuring efficient day-to-day administrative operations through data management, reporting, communications, and digital document organization.

The ideal candidate is highly organized, proficient with Microsoft Office applications, and able to manage confidential information with discretion. This is an excellent opportunity for an individual who enjoys supporting multiple departments and contributing to a collaborative team environment.

Essential Duties and Responsibilities

• Provide administrative support to Human Resources, Information Technology, and Operations departments.
• Perform accurate data entry and maintain records across multiple systems.
• Create, update, and distribute reports, spreadsheets, and tracking logs.
• Draft and manage internal communications and correspondence.
• Coordinate meetings, schedules, and other administrative activities.
• Organize, maintain, and archive electronic files and records.
• Manage documents within SharePoint and OneDrive.
• Review documentation for accuracy, completeness, and proper organization.
• Support departmental projects and process improvement initiatives.
• Handle sensitive and confidential information with professionalism and discretion.
• Perform other administrative duties as assigned.

Qualifications

Required

• Minimum of two (2) years of administrative, clerical, or office support experience, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office applications, including:
  • Outlook
  • Excel
  • Teams
  • Word
• Experience using or navigating OneDrive and SharePoint.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks, priorities, and deadlines.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Preferred

• Experience supporting multiple departments or business functions.
• Knowledge of HR, IT, or Operations administrative processes.
• Intermediate Excel skills, including data tracking, reporting, filtering, and basic formulas.

Knowledge, Skills, and Abilities

• Strong attention to detail and accuracy.
• Excellent time management and organizational skills.
• Ability to work independently and collaboratively.
• Strong customer service and interpersonal skills.
• Adaptability in a fast-paced environment.
• Commitment to maintaining confidential and sensitive information.

Physical Requirements

• Ability to remain seated and work at a computer for extended periods.
• Ability to occasionally lift and move office materials weighing up to 20 pounds.
• Regular use of computers, telephones, printers, and other standard office equipment.